Lease Administrator

Silversmith Capital Partners; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental and vision

401K

PTO

Job summary

Upperline Health is seeking a proactive Lease Administrator to manage real estate administration across a growing portfolio of clinical locations. You will maintain lease records, coordinate with landlords and vendors, and track critical dates to ensure timely renewals and payments.

The role requires 5+ years in lease administration, strong organizational and communication skills, and experience with Smartsheet and leasing software. Full-time on-site position with a fast-paced growth environment.

Qualifications

• 5+ years of tenant lease administration, commercial real estate, or multi-site experience — healthcare real estate strongly preferred.
• Experience drafting commercial lease documents from templates, including leases, assignments, subleases, Estoppels and SNDAs.
• Strong organizational skills with high attention to detail and effective communication.

Responsibilities

• Administer and maintain lease agreements, assignments, subleases, renewals, amendments and related docs across a multi-state portfolio.
• Track critical lease dates: expirations, renewals, escalations, exercise windows and notice deadlines.
• Be primary contact for landlords, property managers, external partners, and vendors.
• Maintain lease and facility records and manage the shared leasing mailbox for timely responses.
• Populate and validate rent roll monthly; coordinate with Accounting on rent payments and reconciliations.
• Collaborate with Operations, Finance, Leadership, Facilities/Construction, Legal and partners on lease matters.
• Draft lease-related documents from templates and prepare reports as needed.
• Support practice acquisitions real estate workstreams from deal initiation to close.
• Review Estoppels and SNDAs for term accuracy; route for leadership review; collect landlord information for ACH setup.
• Request market rent reports to support rent rate decisions.
• For acquisitions, draft new leases/assignments and coordinate landlord payment docs pre-close.
• Work with external partners on renewal strategy, portfolio reviews and action-item tracking.
• Gather certificates of insurance from brokers as needed; handle ad hoc requests.

Skills

Tenant lease admin

Commercial real estate

Multi-site experience

Healthcare real estate

Lease drafting

Organizational skills

Communication skills

Smartsheet

Leasing software

Microsoft Office

E-signature platforms

Education

Bachelor's degree

Associate degree

Tools

Smartsheet

Leasing software systems

Microsoft Office Suite

E-signature platforms

Job description

ABOUT US

A Specialty Path to Good Health

Upperline Health is the nation's largest provider group dedicated to lower extremity, wound and vascular care. Founded in 2017 with the ambitious goal of transforming specialty care, Upperline Health is a pioneer in bringing value-based care models into specialty care. Upperline delivers a more efficient path for patients to receive consistent and effective treatment for chronic illnesses.

Triage is temporary.

Treatment is transformative.

Upperline Health providers coordinate patients' care among a team of specialists- physicians, advanced practice providers, care navigators, pharmacists, dieticians, and social workers for integrated treatment that addresses patients' immediate and long-term health needs.

We put patients at the center of value-based care.

Lease Administrator

About the Lease Administrator

Upperline Health is seeking a proactive and detail-oriented Lease Administrator to own the execution of real estate administration across a growing multi-site healthcare portfolio. This role is responsible for maintaining lease records; coordinating with landlords, external real estate partners, and vendors, tracking critical lease dates, and managing document workflows across practice acquisitions, renewals, and ongoing portfolio management.

The ideal candidate thrives in a fast-paced environment, possesses strong organizational skills, and can effectively manage multiple priorities while maintaining accuracy and professionalism.

What You'll Do

• Administer and maintain lease agreements, assignments, subleases, renewals, amendments, and related documentation across a multi-state portfolio of clinical locations
• Track critical lease dates including expirations, renewal options, rent escalations, option exercise windows, and notice deadlines
• Serve as the primary point of contact for landlords, property managers, external real estate partners, and vendors
• Maintain accurate lease and facility records, files, and databases, including maintaining the shared leasing mailbox to respond to and resolve items in a timely manner
• Own the population and monthly validation of the rent roll; coordinate with Accounting on timely rent payment execution as well as reconciliation of monthly account statements and annual statements
• Collaborate as required with Operations, Finance, Leadership, Facilities & Construction, Legal, and external real estate partners regarding lease and facility matters
• Draft lease-related documents from established templates — including leases, assignments, subleases, and amendments — and prepare reports and summaries as needed
• Support practice acquisition real estate workstreams from deal initiation through close, coordinating document workflows, landlord onboarding, and lease execution
• Review Estoppels and SNDAs for lease term accuracy; route to leadership for final review; file any lease assignments and collect new landlord information for vendor ACH setup
• Request comparable market rent reports from external real estate partners to support rent rate determination
• For acquisitions, draft new leases and/or lease assignments for review and execution prior to acquisition hard close; coordinate landlord payment documentation collection and vendor setup with Accounting in advance of closing
• Collaborate with external real estate partners on lease renewal strategy meetings and portfolio reviews, preparing location data, updating trackers, attending, and documenting action items, including proactively gathering documentation needed to support lease document execution
• Gather certificates of insurance from insurance brokers to circulate to landlords and/or property managers as required
• Support ad hoc requests and projects as needed

Qualifications of the Lease Administrator

• Associate or Bachelor's degree preferred, or equivalent professional experience
• 5+ years of tenant lease administration, commercial real estate, or multi-site experience — healthcare real estate strongly preferred
• Experience drafting commercial lease documents from established templates, including lease, assignments, subleases, Estoppels, and SNDAs
• Strong organizational skills with high attention to detail
• Excellent communication and interpersonal abilities
• Proficiency in Smartsheet, leasing software systems, and Microsoft Office Suite, particularly Word and Outlook
• Experience with lease management platforms, transaction tracking tools, and e-signature platforms
• Professional discretion in handling confidential information
• Working knowledge of commercial lease economics — rent structures, CAM, escalators, and renewal options
• Flexible approach required with a high growth organization
• Proven ability to prioritize competing tasks and meet established deadlines

Benefits

Comprehensive benefit options include medical, dental and vision, 401K and PTO.

Compensation

Compensation is commensurate to compensation for similar positions in the region and based on prior training and experience

Job Type: Full-time