Multi-Site Facilities & Safety Administrator

Fullsight; Warrendale (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Fullsight, a shared services group delivering HR, IT, Finance, and Procurement services across SAE ITC, SAE International, and PRI, seeks a Facilities & Safety Administrator II. This role provides day-to-day operations support for facilities at multiple office locations, assists with procurement, data maintenance, and safety programs, and coordinates access control and space planning.

The position supports the Safety Committee, handles vendor coordination, and may back up Mechanical Maintenance.

Qualifications

• Associate’s degree or equivalent work experience in facilities management, building operations, or a related field.
• Experience in facilities administration, procurement coordination, or operations support.
• Experience administering facilities platforms such as CMMS, visitor management, access control, CCTV, or mass notification systems
• Working knowledge of facilities systems, access control platforms, and vendor coordination
• Experience supporting or participating in workplace safety programs or committees
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Effective communication skills and ability to work cross-functionally

Responsibilities

• Process purchase order requisitions for facilities, maintenance, and capital-related expenditures in accordance with company procurement policies
• Reconcile facilities-related invoices with Accounts Payable, resolve discrepancies, and support accurate financial reporting
• Support and maintain facilities-related systems (e.g., CMMS, visitor management, access control, life-safety, space planning, and notification platforms)
• Participate as a member of the Safety Committee, assisting with meeting preparation, documentation, and follow-up on corrective measures
• Support physical security and access control systems, including programming employee ID badges, updating access levels, and assisting with periodic audits
• Assist with office reconfigurations, furniture moves, and space changes, coordinating with internal stakeholders and external service providers as directed
• Provide facilities support for additional office locations including site visits, office decommissioning, and serving as facilities point of contact
• Assist with vendor coordination within established parameters, support administration of existing service contracts, and track vendor performance, escalating matters as appropriate
• Provide backup support for the Mechanical Maintenance functions, including assistance with preventive maintenance scheduling and vendor coordination
• Serve as a point of contact for facilities service requests, addressing routine issues within established guidelines and escalating complex or high-impact matters as appropriate
• Maintain facilities documentation, system records, safety logs, vendor files, and site condition reports
• Support compliance with applicable safety regulations, building requirements, and internal policies

Skills

Strong organizational skills

Attention to detail

Effective communication skills

Cross-functional collaboration

Education

Associate’s degree or equivalent work experience in facilities management, building operations, or a related field

Bachelor’s degree in Facilities Management, Business Administration, Operations, or a related field

Tools

CMMS

Visitor management systems

Access control systems

CCTV

Mass notification systems

Job description

Fullsight, a shared services group delivering HR, IT, Finance, and Procurement services across SAE ITC, SAE International, and PRI, seeks a Facilities & Safety Administrator II. This role provides day-to-day operations support for facilities at multiple office locations, assists with procurement, data maintenance, and safety programs, and coordinates access control and space planning.

The position supports the Safety Committee, handles vendor coordination, and may back up Mechanical Maintenance.