Multi-Site Facilities & Safety Coordinator

Performance Review Institute (PRI); Warrendale (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Performance Review Institute (PRI) seeks a Facilities Management Coordinator to provide operational and administrative support across multiple office locations. You will manage facilities purchasing, invoice reconciliation, system administration, and safety program leadership, while coordinating space changes and vendor relations.

In this role, you will contribute to safety initiatives, manage access controls, and back up mechanical maintenance as needed, ensuring compliant and efficient

Qualifications

• Associate's degree or equivalent work experience in facilities management or related field.
• Experience in facilities administration, procurement coordination, or operations support.
• Experience administering facilities platforms (CMMS, visitor management, access control, CCTV, mass notification).
• Working knowledge of facilities systems and vendor coordination.
• Experience supporting workplace safety programs or committees.
• Strong organizational skills and ability to manage multiple priorities.
• Effective cross-functional communication.

Responsibilities

• Process facilities purchase requests and reconcile invoices with AP.
• Administer facilities-related systems, ensuring data accuracy and access control.
• Support Safety Committee with documentation and corrective measures.
• Coordinate office reconfigurations, furniture moves, and space changes.
• Vendor selection, contracting oversight, and monitor performance.
• Provide backup support to Mechanical Maintenance and safety functions.
• Serve as main facilities contact for designated locations and coordinate with leadership.

Skills

Organizational skills

Communication skills

Vendor coordination

Budgeting and accounting

Multi-site facilities support

Safety program leadership

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

CMMS

Visitor management systems

Access control

CCTV systems

Mass notification systems

AutoCAD

Envoy / Alertus / Wisp

Job description

Performance Review Institute (PRI) seeks a Facilities Management Coordinator to provide operational and administrative support across multiple office locations. You will manage facilities purchasing, invoice reconciliation, system administration, and safety program leadership, while coordinating space changes and vendor relations.

In this role, you will contribute to safety initiatives, manage access controls, and back up mechanical maintenance as needed, ensuring compliant and efficient