Facilities Coordinator: Site FM & Admin Ops

Allscreens Nationwide Ltd; North Carolina; On-site; USD 42,000 - 62,000; Full time

Job summary

ISS is seeking a Facilities Coordinator to support delivery of facilities management services across a multi-tenanted site. You will act as central point of contact for facilities activities, manage administration, purchase orders, contractor coordination, and assist the Facilities Manager.

You will work with maintenance teams, clients, visitors; ensure health and safety compliance, service levels, and strong stakeholder relationships.

Qualifications

• Proactive and positive attitude.
• Strong verbal and written communication skills.
• Ability to work effectively as part of a team.
• Capable of working independently, to deadlines, and under pressure.
• Good knowledge of facilities management services.
• Awareness and understanding of health and safety requirements.
• Strong administrative and organisational skills.
• Experience coordinating contractors, documentation, and site processes.

Responsibilities

• Support the day-to-day delivery of total facilities management services across the site.
• Liaise regularly with mobile maintenance teams to monitor PPM activities and reactive repairs.
• Manage work orders and coordinate contractors and technical resources to ensure timely completion of maintenance requests.
• Raise and manage purchase orders in line with budget controls and maintain records.
• Support budget objectives through supplier and service cost reviews.
• Administer site security processes, access cards, inductions, and incident records.
• Coordinate meeting rooms, AV equipment, office supplies, furniture moves, and workplace requirements.
• Act as a key point of contact for clients, visitors, contractors, and internal stakeholders, providing a professional facilities service.

Skills

Proactive attitude

Communication skills

Team player

Independent worker

Facilities management

Health and safety awareness

Administrative skills

Organisational skills

Contractor coordination

Job description

ISS is seeking a Facilities Coordinator to support delivery of facilities management services across a multi-tenanted site. You will act as central point of contact for facilities activities, manage administration, purchase orders, contractor coordination, and assist the Facilities Manager.

You will work with maintenance teams, clients, visitors; ensure health and safety compliance, service levels, and strong stakeholder relationships.