Multi-Location Office Coordinator & Admin Support

True Group, Inc.; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

True Group, Inc. is seeking an Office Coordinator / Administrative Assistant to support two Phoenix area offices (Tempe and Paradise Valley) with cheerful customer service and administrative duties.

You will greet guests, manage calendars, coordinate meeting room requests in Outlook, handle mail and inventory, assist with events, and help maintain office operations to support True Team Members.

Qualifications

• Bachelor’s Degree preferred
• 1 - 2 years of administrative support experience required
• Strong verbal and written communication skills
• Organization skills and attention to detail
• Time management skills
• Patience and listening skills
• People skills to create a pleasant experience for customers
• Ability to work effectively within a team
• Integrity, discretion, and professionalism
• Proficiency in Microsoft Office Suite

Responsibilities

• Greet clients, guests, employees, and vendors in a warm and welcoming manner
• Maintain meeting room/office calendars; schedule travel and appointments
• Schedule and coordinate meeting room requests through Outlook
• Receive and direct guests; maintain guest portal/calendar
• Coordinate food orders for employee and client meetings/events
• Inventory refreshments, kitchen and office supplies; track weekly orders
• Maintain vendor relationships (Garvey’s, Costco, Chicagoland, Phillips)
• Manage mail/packages; deliver to personnel
• Answer and direct internal and external calls
• Create desk name tags for new employees or guests
• Escalate or resolve facilities issues
• Keep office spaces organized and clean; restock items
• Participate in special projects and assist management

Job description

True Group, Inc. is seeking an Office Coordinator / Administrative Assistant to support two Phoenix area offices (Tempe and Paradise Valley) with cheerful customer service and administrative duties.

You will greet guests, manage calendars, coordinate meeting room requests in Outlook, handle mail and inventory, assist with events, and help maintain office operations to support True Team Members.