Hybrid Office Manager & Executive Support Pro

Headfarmer; Tempe (AZ); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Headfarmer in Tempe, AZ is seeking an organized Office Manager / Executive Assistant to keep the office running smoothly and provide direct support to leadership. This is a true hybrid role, half the week you’ll be managing an executive’s calendar, communications, and priorities, and half the week you’ll handle office operations and vendor coordination.

You will manage day-to-day tasks, onboarding logistics for new hires, and act as the primary contact for visitors and vendors, while handling

Qualifications

• 3+ years of experience in office management or similar administrative role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to juggle competing priorities.
• Proficiency in Microsoft Office / Google Workspace and general office tech.
• A high level of discretion when handling sensitive or confidential information.

Responsibilities

• Manage day-to-day office operations, supplies, vendors, and facilities issues.
• Serve as the first point of contact for visitors, deliveries, and general office inquiries.
• Coordinate office events, team lunches, and company celebrations.
• Maintain office policies, procedures, and a clean, welcoming workspace.
• Support onboarding logistics for new hires (workspace setup, equipment, welcome materials).

Skills

Office administration

Calendar management

Vendor management

Discretion with confidential info

Communication

Organizational skills

Team collaboration

Tools

Microsoft Office

Google Workspace

Job description

Headfarmer in Tempe, AZ is seeking an organized Office Manager / Executive Assistant to keep the office running smoothly and provide direct support to leadership. This is a true hybrid role, half the week you’ll be managing an executive’s calendar, communications, and priorities, and half the week you’ll handle office operations and vendor coordination.

You will manage day-to-day tasks, onboarding logistics for new hires, and act as the primary contact for visitors and vendors, while handling