MS Campus Secretary (26-27 SY) - Houston MS

Irving ISD; Irving (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Irving Independent School District in Irving, TX is seeking a Campus Secretary to provide clerical support for the campus administrative office. The position ensures smooth daily operations, greets visitors, manages records, and assists in coordinating communications between students, teachers, and families.

The successful candidate will have a high school diploma or GED, strong typing and computer skills, and the ability to handle budgeting, purchase orders, and confidential information with

Qualifications

• High school diploma or GED required.
• Experience in clerical/secretarial work preferred.
• Ability to operate office equipment and basic accounting tasks.

Responsibilities

• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and schedule appointments.
• Perform accounting tasks following district guidelines including budget, textbooks, fixed assets, requisitions, purchase orders.
• Manage student and campus activity accounts as required.
• Keep accurate records of staff absences and substitutes used.
• Monitor, process and submit personnel payroll reports to central office as required.
• Manage office personnel in daily activities as needed or directed.
• Assist in compiling information to be used in various administrative reports.
• Maintain the scheduled use of building and make requests for appropriate heating/cooling.
• Maintain confidentiality.
• Remain informed of and comply with state, district, and school policies or regulations concerning primary job functions.

Skills

Office equipment

Accounting basics

Typing

Word processing

File maintenance

Organizational skills

Interpersonal skills

Computer operations

District programs

Education

High School Diploma or GED

Job description

IRVING INDEPENDENT SCHOOL DISTRICT

CAMPUS ADMINISTRATIVE SECRETARY

Job Description

JOB TITLE: Campus Secretary

WAGE/HOUR STATUS: Nonexempt

FUNDING SOURCE: Local

REPORTS TO: Campus Principal

PAY GRADE: Paraprofessional 060

DUTY DAYS: Elementary (215 Days)

Middle (225 Days)

High (225 Days)

DEPARTMENT: Campus

DATE REVISED: May 2024

A Letter of Assurance will be issued for this position.

PRIMARY PURPOSE: Facilitate the efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

Qualifications

Minimum Education/Certification:

High School Diploma or GED

Special Knowledge/Skills

• Knowledge of general office equipment
• Knowledge of basic accounting principles
• Proficient skills in typing, word processing, and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to operate computer/peripherals using a variety of basic applications
• Ability to effectively use district programs with reasonable assistance

Major Responsibilities And Duties

Three (3) years clerical/secretarial experience or other equivalent experience or background.

Supervisory Responsibilities

• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and schedule appointments.
• Perform accounting tasks following established district guidelines including, but not limited to, those related to budget, textbooks, fixed assets, requisitions, purchase orders
• Manage student and campus activity accounts as required
• Keep accurate records of staff absences and substitutes used
• Monitor, process and submit personnel payroll reports to central office as required
• Manage office personnel in daily activities as needed or directed
• Assist in compiling information to be used in various administrative reports
• Maintain the scheduled use of building and make requests for appropriate heating/cooling
• Maintain confidentiality
• Remain informed of and comply with state, district, and school policies or regulations concerning primary job functions

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.

Safety:

Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.