MS Administrative Assistant: Leave Replacement

Princeton Day School; Princeton (NJ); On-site; USD 41,000 - 48,000; Part time

Job summary

Princeton Day School in Princeton, NJ, seeks an Administrative Assistant to the Middle School for a leave replacement from mid-December through the end of June. The role is temporary and non-exempt, supporting the Middle School Head, teachers, students and families, with a focus on organization and effective communication.

Responsibilities include managing calendars, coordinating events, tracking attendance, coordinating with athletics/Health Office, handling supplies, and drafting weekly

Qualifications

• Proficiency in Google Workspace tools
• Ability to learn new school-based software systems
• Ability to work on multiple assignments with varying deadlines
• Experience in an office setting

Responsibilities

• Provide administrative support to teachers, students and the Middle School Head
• Be a welcoming presence in the Middle School building during school hours
• Manage communication with families; act as liaison between family/students during school day; answer the phone in a professional and courteous manner
• Manage the calendar for Middle School Head, including scheduling appointments with parents, teachers and administrators
• Compile and maintain class lists and locker assignments
• Manage and record attendance daily; record attendance during security drills or emergencies
• Maintain communication with the Athletics department and Health Office
• Reconcile credit card accounts for MS accounts. Track spending and budgets as needed
• Coordinate transportation and logistics for Mini Course Week
• Collaborate with Division Assistants on event planning needs for All-School Assemblies such as convocation, seasonal celebratory gatherings, and end of year assemblies
• Schedule and coordinate logistics for Middle School events including conferences, Back to School Night, student photos, faculty meetings, and other community events
• Coordinate with Middle School Grade Parents regarding meetings and family updates
• Assist Middle School Head in creating a draft of weekly divisional newsletters
• Manage candidate process for MS educator staffing – schedule appointments and create interview schedules for campus visits
• Assist students with bus transportation; assign bus duties and lunch duties for teachers
• Order and stock MS office supplies
• Resolve copier and laminating machine issues and make sure supplies are on hand
• Other duties as assigned/needed

Skills

Google Workspace

Learn new software

Multitask

Office experience

Job description

Princeton Day School in Princeton, NJ, seeks an Administrative Assistant to the Middle School for a leave replacement from mid-December through the end of June. The role is temporary and non-exempt, supporting the Middle School Head, teachers, students and families, with a focus on organization and effective communication.

Responsibilities include managing calendars, coordinating events, tracking attendance, coordinating with athletics/Health Office, handling supplies, and drafting weekly