MRO Administrator (Maintenance, Repair, & Overhaul)

Team JAS, Inc; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Free Health Insurance

6% 401k matching

Generous PTO

Dental Insurance

Vision Insurance

Employee Stock Purchase Plan

Paid Holidays

Life and Disability Insurance

Job summary

Team JAS, Inc. in Jacksonville, FL seeks an organized MRO Administrator to manage customer repair orders from quote through delivery.

You will coordinate with vendors, track turnaround times, and ensure accurate data in Quantum Control while maintaining clear communication with customers and internal teams. The role requires 2+ years in order management or admin support in aviation or repair services, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• 2+ years in order management, customer service, or admin support in aviation/repair environment.
• Strong organizational skills with ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work collaboratively with internal teams and customers.
• Basic problem-solving skills and ability to follow processes.

Responsibilities

• Order Management & Follow-Up: place and track parts and repairs to meet turnaround times.
• Customer Quotes & Communication: provide accurate quotes and confirm receipt with customers.
• Vendor Coordination & Quality Control: issue orders to vetted third-party vendors and monitor performance.
• Repair Order Monitoring: track overdue orders and keep notes updated in the system.
• Parts Sourcing & Management: source parts and ensure timely availability.
• System Updates & Record Maintenance: keep Quantum Control updated in real time.

Skills

Order management

Customer service

Administrative support

Multitasking

Microsoft Office

Education

High school diploma or equivalent

Tools

Quantum Control

Job description

Team JAS is seeking a MRO Administrator (Maintenance, Repair, & Overhaul) who thrives in a fast-moving environment and isn't afraid to bring structure where it's needed most. This is a great opportunity for someone who enjoys rolling up their sleeves, solving challenges, and making an impact.

About Team JAS, Inc:

Since 1986, Team JAS has been a trusted partner in the aviation industry, specializing in comprehensive support for the Twin Otter aircraft. From repair and overhaul services to FAA-PMA-approved manufacturing, we provide end-to-end solutions that keep aircraft flying safely and reliably around the world.

Headquartered in Jacksonville, Florida, our 36,000-square-foot facility includes an extensive inventory, shipping and logistics operations, and a certified FAA (YJAR8401) and EASA (EASA.145.6700) repair station. As a Viking Air Factory Endorsed Component Center, we are proud to serve as a premier resource for operators worldwide.

Team JAS is more than a service provider—we are a team of problem-solvers, innovators, and collaborators dedicated to excellence, integrity, and customer success. As part of Exchange Income Corporation, we combine the stability and resources of a larger organization with the agility and close-knit culture of a smaller team. Every employee plays a key role in driving improvements, expanding capabilities, and shaping the future of aviation support.

About the Position:

The MRO Administrator (Maintenance, Repair, & Overhaul) plays a vital role in ensuring the smooth flow of the repair process from order placement through to delivery. This position is responsible for managing customer repair orders, both physically and within the company’s computer system (Quantum Control), ensuring all orders meet the required turnaround times. The MRO Planner will handle customer quotes for repair costs, coordinate third-party vendor orders, track their status, and ensure customer satisfaction throughout the repair cycle. The role also requires maintaining communication with both internal teams and customers to ensure a high standard of service and quality.

Primary Responsibilities

• Order Management & Follow-Up: Place orders for parts and repairs, and ensure that all necessary components are sourced in a timely manner. Follow up on the status of orders to guarantee that required turnaround times are met. Communicate with the purchasing team via email when parts are needed.
• Customer Quotes & Communication: Provide accurate quotes for both internal and external repairs, and follow up with customers to confirm receipt and understanding of the quotes. Maintain clear communication with customers under the direct supervision of the Maintenance Manager, ensuring satisfaction and addressing any inquiries.
• Vendor Coordination & Quality Control: Place repair orders with third-party vendors, ensuring that service providers are approved before any orders are issued. Manage and maintain virtual vendor quality audits and surveys to evaluate vendor performance.
• Repair Order Monitoring: Regularly monitor overdue repair orders, tracking each order’s progress to prevent delays. Update notes on work orders and ensure tollgates are monitored throughout the repair cycle.
• Parts Sourcing & Management: Source parts as needed, ensuring availability for repair work. Ensure that parts are ordered accurately and on time to prevent disruptions to repair timelines.
• Rotable Equipment Management: Send out rotables for repair, such as stators, armatures, terminal blocks, and main landing gears (MLGs) for axle and heat treatments, ensuring proper tracking and documentation throughout the process.
• System Updates & Record Maintenance: Update the order status in the company’s computer system (Quantum Control), maintaining accurate records of all orders, repairs, and parts in real time. Ensure that all information is easily accessible for team members and management.
• Administrative Support: Perform various administrative tasks, including preparing reports, maintaining files, and assisting the Maintenance Manager with daily operations. This may include tracking inventory levels and coordinating with other departments as necessary.
• Customer Service & Problem-Solving: Provide prompt and effective solutions to customer questions and requests, ensuring that all issues are resolved efficiently and professionally. Address customer concerns about repair timelines, costs, and the quality of service provided.
• Assist in Pulling Parts for Repairs: Assist clerks with retrieving piece parts for repairs once customer approvals are received.

Required Qualifications:

• High school diploma or equivalent.
• 2+ years of experience in order management, customer service, or administrative support in a technical, aviation, or repair services environment.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities.
• Excellent written and verbal communication skills, including experience corresponding professionally via email.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work collaboratively within a team and interact professionally with customers, vendors, and internal departments.
• Basic problem-solving skills and the ability to follow established processes and procedures.

Preferred Qualifications:

• Experience working in the aviation, aerospace, or MRO (Maintenance, Repair, and Overhaul) industry.
• Familiarity with Quantum Control (or similar ERP/MRO management software).
• Knowledge of parts sourcing, vendor coordination, and repair order processing.
• Experience preparing customer quotes and managing customer communications in a technical services environment.
• Understanding of rotables, repair cycles, and repair management processes.
• Prior experience supporting quality control or vendor performance evaluation processes.
• Ability to interpret technical terminology related to parts and repairs.

Who You Are:

The ideal candidate for this position is a highly organized, detail-oriented professional with a background in order management, customer service, or administrative support, preferably within the aviation, MRO, or technical services industry. They are technically capable, with experience in repair order processing, vendor coordination, parts sourcing, and ideally, familiarity with Quantum Control or similar ERP/MRO software. This candidate is proactive, dependable, and thrives in a fast-paced environment where multitasking is essential. They possess strong written and verbal communication skills, approach problem-solving with a calm, solution-focused attitude, and work well both independently and as part of a team. Exceptional attention to detail, accuracy in record-keeping, and a professional, customer-focused mindset are key, along with the ability to manage multiple priorities while maintaining high standards of service and efficiency. Experience interpreting technical terminology, supporting vendor performance evaluations, and understanding aviation parts and repair processes would further distinguish this candidate.

Our Culture:

We believe our most valuable resource is our people! At Team JAS, Inc. we're more than just a company; we're a community where employees feel valued, supported, and inspired to do their best work. We strive to create a dynamic and stimulating environment where employees are motivated to give their best effort while enjoying the benefits of a balanced and fulfilling work experience.

Benefits:

• *** FREE *** Employee Health Insurance
• 6% full matching 401k Plan
• Generous PTO Plan
• Dental Insurance
• Vision Insurance
• Employee Stock Purchase Plan
• Paid Holidays
• Floating Holidays
• Legal Plan Options
• Parental Leave
• Life and Accidental Death Insurance
• Long Term Disability
• Short Term Disability

We welcome you to think about Team JAS, Inc. for the next step in your career!Let's achieve great things together!

Team JAS is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.