MRC Admin Assistant 2026

Refrigeration Systems Construction & Service Company; Cypress (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Job summary

A leading service provider in the HVAC sector is seeking an Administrative Assistant to manage billing, coordinate with field technicians, and ensure smooth service operations. The role requires excellent organization and communication skills in a fast-paced environment. Previous experience in administrative support within a service or construction setting is advantageous. This position offers a comprehensive benefits package, including health and dental insurance, 401(k), and paid time off.

Qualifications

• Strong organization and time management skills.
• Professional communication abilities across various channels.
• Ability to multitask effectively and meet deadlines.

Responsibilities

• Manage and process maintenance billing accurately.
• Communicate with field technicians and customers for scheduling.
• Use QuickBooks for job-related documentation and tracking.
• Answer incoming calls and assist customers.

Skills

Organization

Clear communication

Multitasking

Attention to detail

Tools

QuickBooks

Job description

Overview

Mechanic Refrigeration Company (MRC) is seeking an Administrative Assistant to support our maintenance and service operations. This role is a key link between the office, field technicians, and customers—helping keep billing, scheduling, and job documentation accurate and on track. The ideal candidate is organized, detail-oriented, communicates well, and is comfortable working in a fast-paced, blue-collar service environment.

Key Responsibilities

• Manage and process maintenance billing, ensuring accurate invoicing and timely documentation
• Communicate with field technicians and customers to coordinate maintenance schedules, updates, and job completion
• Use QuickBooks to create purchase orders (POs), generate job numbers, and track related job documentation
• Answer and direct incoming phone calls, assist customers, and route inquiries to the correct team member
• Maintain organized records for preventive maintenance (PM), invoices, and purchase orders
• Support ongoing communication between the office, technicians, and customers to ensure smooth service operations

Requirements / Qualifications

• Strong organization, time management, and attention to detail
• Professional, clear communication skills (phone, email, and internal coordination)
• Comfortable multitasking and working with deadlines
• Proficiency with basic office software
• Previous admin/support experience in service, construction, HVAC-R, or a similar trade environment is a plus

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off

Apply / View all openings: www.mechanicrefrigeration.com/job-openings