Administrative Associate

Mrc Global; Montgomery (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

MRC Global seeks an administrative support professional to assist branch sales, management and warehouse teams. You will handle office duties, data entry, scheduling and communications to ensure high-quality service for internal and external customers.

Ideal candidates will have a High School diploma, strong MS Office skills and the ability to learn our processes. This on-site role emphasizes teamwork, accuracy and confidentiality in a fast-paced environment.

Qualifications

• High School diploma or GED (or equivalent).
• Proficiency with Microsoft Office, including Excel and Outlook.
• Ability to communicate and work with diverse groups.
• Learn and apply MRC Global business processes.
• Knowledge of MRC Global products.
• Work with minimal supervision and exercise good judgment.

Responsibilities

• Greet customers and answer calls; refer inquiries to the appropriate person.
• Open and route incoming mail and prepare outgoing mail.
• Maintain calendars and arrange meetings or travel.
• Distribute and log special items to departments, vendors and customers.
• Perform data entry using MRC Global software for orders, purchasing, inventory, AR/AP.
• Confirm accuracy of purchases with vendors including shipping and billing.
• Distribute daily, weekly and monthly reports.
• Scan documents and maintain branch records per retention policy.
• Ensure office supplies and equipment are operational.
• Maintain confidentiality of information and follow safety practices.

Skills

Microsoft Office Suite

Excel

Outlook

Communication skills

Team collaboration

Education

High School diploma or GED

Tools

MRC Global software suite

Job description

Full Job Description

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide.

Job Purpose

Responsible for the execution of administrative services in support of branch sales, management, and warehouse teams in the delivery of high-quality service to internal and external customers and contacts.

Responsibilities

• Greet customers and answer incoming phone calls, and refer inquiries to the appropriate person;
• Promotes a safe workplace by visibly participating, encouraging and considering safety in every aspect of daily activity;
• Open and route incoming mail to the appropriate person, and prepare outgoing mail;
• Distribute and log special items to corporate departments, branch personnel, vendors, and customers as demanded by the specific department’s needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc.;
• Maintain calendars and itineraries for branch personnel, arrange meetings/conference calls/travel, etc.;
• Assure appropriate office supplies inventory and office equipment is operational;
• Scan documents; establish and maintain branch records are maintained in accordance with the company records retention policy;
• Distribute daily, weekly and monthly reports;
• Perform efficient and accurate data entry using MRC Global specific software related to customer order processing, purchasing, receiving, inventory, accounts receivable, accounts payable/invoice auditing, and miscellaneous office processes;
• Confirm accuracy of purchases with vendors, including shipping, billing and customer support;
• Conduct periodic audits to ensure compliance with business process standards;
• Learn new business processes and office procedures as required and serving as a resource to others;
• Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette and other effective interpersonal skills;
• Maintain confidential information pertaining to normal supervisory duties, personnel issues and customer issues;
• Take reasonable care for the safety and health of yourself and others; report workplace hazards, injuries, or illness immediately.

Qualifications

• Any combination of requirements, which provide knowledge and abilities necessary to perform essential duties and responsibilities, will be considered.
• High School diploma or GED (General Education Degree) or equivalent combination of education and work experience.
• Demonstrated proficiency using Microsoft Office Suite, to include excel and outlook; ability to learn MRC Global business processes.
• Demonstrated ability to communicate and work tactfully with diverse groups and individuals.
• Demonstrated ability to consistently present professional behavior, empathy, image and demeanor.
• Knowledge of MRC Global products to serve the branch customer base.
• Work with minimal supervision, exercise good judgment, flexibility, initiative and discretion.
• Work within the details of a project while maintaining perspective on the overall purpose.
• Analyze situations, solve problems, evaluate responses and render assistance.
• Present oral and written comments and recommendations clearly and concisely.
• Aptitude with learning new technology.
• Maintain good company image while establishing strong business relationships internally and externally.

Additional Qualifications

• Must have the ability to provide documentation verifying legal work status.
• Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries.
• Ability to understand and comply with MRC guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines.

Working Conditions

For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. Reasonable accommodation may be made to enable individuals to perform essential functions.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
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