Accounts Payables Assistant - Entry Level

Workstream; Clinton Charter Township (MI); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Pet insurance

401k with company match

PTO and holidays

Weekly pay

Ulliance perks

Job summary

RSC Mechanical in Clinton Township, MI, is seeking an Accounts Payables Assistant to support the Accounting team with vendor invoices, postings, and payments in a detail-oriented, confidential environment.

This entry-level role collaborates with internal departments and external vendors, handles PO processing, onboarding, and record-keeping, and participates in weekly payment runs, while maintaining organized files and timely reconciliations.

Qualifications

• Strong attention to detail with the ability to meet deadlines consistently.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational, analytical, and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Experience with accounting, dispatch, or vendor management software preferred (e.g., Ventus, Corrigo, Ariba, Maximo, Service Channel, Verisae).
• Ability to maintain confidentiality of sensitive company and financial information.
• Commitment to delivering high-quality customer service.

Responsibilities

• Process vendor invoices by verifying, posting, batching, and recording payments accurately.
• Handle vendor payments and ensure accounts remain current.
• Process department mail and monitor department email inboxes.
• Assist with creating and managing purchase orders for received invoices.
• Support new vendor onboarding and maintain vendor account information.
• Communicate with vendors and internal teams to resolve payment issues and discrepancies.
• Follow up on invoices, statements, and outstanding vendor payments.
• Assist with weekly check runs and payment processing.
• Maintain electronic filing systems and accurate financial records.
• Support workflow coordination with the Purchasing department and billers to ensure timely processing of vendor POs.
• Assist with company credit card processing and allocate charges to appropriate general ledger accounts.
• Manage petty cash expenses and related documentation.
• Maintain data in departmental reports and spreadsheets.
• Research discrepancies and prepare reports as requested.
• Cross-train with team members to support department workflows.
• Assist other departments with accounting-related tasks as needed.

Skills

Attention to detail

Teamwork

Organizational skills

Communication skills

MS Office

Google Workspace

Vendor software

Confidentiality

Tools

Ventus

Corrigo

Ariba

Maximo

Service Channel

Verisae

Job description

Join our growing mechanical contracting company as an Accounts Payables Assistant. This entry-level role supports theAccountingteam by processing vendor invoices, payments, and related documentation with accuracy and consistency. This role works collaboratively with internal departments and external vendors to resolve discrepancies andmaintaincurrent accounts. The position requires strong attention to detail, organization, and professionalism while handling sensitive financial information.

Key Responsibilities:

• Process vendor invoices by verifying, posting, batching, and recording payments accurately.
• Handle vendor payments and ensure accountsremaincurrent.
• Process department mail andmonitordepartment email inboxes.
• Assistwith creating and managing purchase orders for received invoices.
• Support new vendor onboarding andmaintainvendor account information.
• Communicate with vendors and internal teams to resolve payment issues and discrepancies.
• Follow up on invoices, statements, and outstanding vendor payments.
• Assistwith weekly check runs and payment processing.
• Maintain electronic filing systems andaccuratefinancial records.
• Support workflow coordination with the Purchasing department and billers to ensuretimelyprocessing of vendorPOs.
• Assistwith company credit card processing andallocatecharges toappropriate generalledger accounts.
• Manage petty cash expenses and related documentation.
• Maintain data in departmental reports and spreadsheets.
• Research discrepancies and prepare reports as requested.
• Cross-trainwith team members to support department workflows.
• Assistother departments with accounting-related tasks as needed.

Qualifications:

• Strong attention to detail with the ability to meet deadlines consistently.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational, analytical, and time-management skills.
• Excellent verbal and written communication skills.
• Proficiencyin Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Experience with accounting, dispatch, or vendor management software preferred (e.g., Ventus, Corrigo, Ariba, Maximo, Service Channel, Verisae).
• Ability tomaintainconfidentiality of sensitivecompanyand financial information.
• Commitment to delivering high-quality customer service.

Professional Standards:

• Maintaina high levelof professionalism in all communications with customers, vendors, and coworkers.
• Adapt to changing priorities and workload demands, including schedule adjustments when necessary.
• Demonstrate teamwork, accountability, and a customer-focused mindset.
• Maintain consistent attendance and punctuality.
• Adhere to company policiesregardingconfidentiality, conduct, and communication (including electronic and social media communication).

Schedule & Work Hours:

• Work schedules may vary by department.Standard full-time schedules typically consist of40 hoursper week.Overtime may berequiredand must be pre-approved by the management team.

Compensation:

$18.00 per hour

Benefits:

• Affordable Health Benefits - Medical, dental, and vision plans thatwon’tbreak the bank.
• Pet insurance - Because we care about your whole family.
• 401(k) with 5% Company Match - Fully vested from day one.
• PTO and Holiday Pay - Recharge with PTO and enjoy 6 paid holidays.
• Weekly Paydays- Through directdeposit.
• Exclusive Employee Perks ThroughUlliance- Free legal, financial, and mental health services. Plus, discounts on concerts, theme parks, hotels, and more.

Work Environment:

• Office-based role with extended periods of computer work.
• Occasional standing, walking, and light lifting (up to 10–15 pounds).
• Climate-controlled office environment with standard noise levels.

Equal Employment Opportunity

RSC Mechanical is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

RSC Mechanical is a full service maintenance, contracting and construction provider specializing in refrigeration, heating and cooling.
RSC is a family owned and families run company headquartered in Clinton Township, Michigan with regional offices located in the Northeast and Southeast United States.
Since our foundation, by Randy S. Chabot in 1988, we have perpetually worked to train, mentor and educate ourselves to be the best managers, mechanics and administrators in our field. The RSC family is constantly building each other up so we can achieve great things and provide for one another.
This company was founded upon methods of operation that ensure our customers can maintain the freshest and highest quality products with the greatest efficiency. Our focus is service and we look forward to helping you service your customers.