Accounts Payables Purchasing Assistant

Workstream; Clinton Charter Township (MI); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Dental & vision

401(k) with company match

PTO & Holidays

Weekly pay

Exclusive employee perks

Job summary

RSC Mechanical is seeking an entry-level AP Purchasing Assistant to support Accounts Payable and Purchasing. You will create purchase orders, monitor inboxes, and coordinate travel for field technicians, building a foundation in purchasing operations.

You will work in a collaborative office environment, handle data entry with accuracy, and grow into Analyst or Specialist roles as you develop. This role offers steady hours and room to advance.

Qualifications

• High school diploma or equivalent required; prior office, customer service, or purchasing experience is a plus but not required.
• Detail-oriented, organized, eager to build a career in purchasing and accounts payable.
• Comfortable with data entry and basic office/purchasing software (training provided).
• Ability to work both collaboratively as part of a team and independently with minimal supervision.
• Clear, professional communication for phone, email, and in-person interactions.

Responsibilities

• Create purchase orders accurately and efficiently while meeting productivity and quality standards.
• Monitor Accounts Payable email inbox for invoices and process them.
• Monitor purchasing team inbox and phone line, answering calls promptly.
• Book hotel and flight reservations for field technicians within approved travel budgets.
• Provide purchase orders for truck stock purchases with proper approvals.
• Add travel costs to tickets or job docs within one business day of booking.
• Maintain organized records of purchase orders, invoices, and travel bookings.
• Support the purchasing/AP team with additional administrative tasks.

Skills

Multitasking

Attention to detail

Data entry

Communication skills

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Office software

Job description

The AP Purchasing Assistant supports RSC Mechanical's Accounts Payable and Purchasing functions by creating purchaseorders, monitoring purchasing and AP communications, and coordinating travel arrangements for field technicians. This is an entry-level role, ideal for someone who is detail-oriented, organized, and eager to build a career in purchasing and accounts payable. Assistants who demonstrate strong performance have the opportunity to grow into Analyst and Specialist roles within the department.

Key Responsibilities:

• Create purchase orders accurately and efficiently while meeting established productivity and quality standards.
• Monitor the Accounts Payable email inbox for new invoices; print, read, and check off emails after processing.
• Monitor the Purchasing team's shared email inbox and phone line, answering calls by the first ring.
• Book hotel and flight reservations for field technicians, verifying spending against approved travel budgets and seeking manager approval as needed.
• Communicate with technicians and their managers to provide purchase orders for truck stock purchases, ensuring proper approvals are obtained.
• Add travel costs to the appropriate ticket or job documentation within one business day of booking.
• Maintain organized, up-to-date records of purchase orders, invoices, and travel bookings.
• Support the broader Purchasing/AP team with additional administrative tasks as assigned.

Qualifications:

• Maintains a positive attitude and flexibility in a fast-paced environment.
• Ability to multitask and manage competing priorities throughout the day.
• Strong attention to detail and accuracy in data entry and documentation.
• Comfortable with data entry and basic office/purchasing software (training provided).
• Ability to work both collaboratively as part of a team and independently with minimal supervision.
• Clear, professional communication skills for phone, email, and in-person interactions with co-workers, technicians and vendors.
• High school diploma or equivalent required; prior office, customer service, or purchasing experience is a plus but not required.

Professional Standards:

• Maintaina high levelof professionalism in all communications with customers, vendors, and coworkers.
• Adapt to changing priorities and workload demands, including schedule adjustments when necessary.
• Demonstrate teamwork, accountability, and a customer-focused mindset.
• Maintain consistent attendance and punctuality.
• Adhere to company policiesregardingconfidentiality, conduct, and communication (including electronic and social media communication).

Schedule & Work Hours:

• Full-time, Monday through Friday, standard business hours..

Compensation:

$18.00 per hour

Benefits:

• Affordable Health Benefits - Medical, dental, and vision plans thatwon’tbreak the bank.
• Pet insurance - Because we care about your whole family.
• 401(k) with 5% Company Match - Fully vested from day one.
• PTO and Holiday Pay - Recharge with PTO and enjoy 6 paid holidays.
• Weekly Paydays- Through directdeposit.
• Exclusive Employee Perks ThroughUlliance- Free legal, financial, and mental health services. Plus, discounts on concerts, theme parks, hotels, and more.

Work Environment:

• Primarily an office environment with regular use of a computer and phone.
• Occasional need to sit for extended periods while processing purchase orders.

Equal Employment Opportunity

RSC Mechanical is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

RSC Mechanical is a full service maintenance, contracting and construction provider specializing in refrigeration, heating and cooling.
RSC is a family owned and families run company headquartered in Clinton Township, Michigan with regional offices located in the Northeast and Southeast United States.
Since our foundation, by Randy S. Chabot in 1988, we have perpetually worked to train, mentor and educate ourselves to be the best managers, mechanics and administrators in our field. The RSC family is constantly building each other up so we can achieve great things and provide for one another.
This company was founded upon methods of operation that ensure our customers can maintain the freshest and highest quality products with the greatest efficiency. Our focus is service and we look forward to helping you service your customers.