Moves Coordinator

Turnertownsend; Redmond (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE Microsoft Account is seeking a Moves Coordinator to support the Move Delivery Team on the Puget Sound campus. You will coordinate moves from individual to large groups (up to 500 employees), engage vendors, manage projects, and deliver top-tier customer service throughout pre- and post-move phases.

Responsibilities include creating move projects, developing communications, presenting to team admins, and driving continuous improvement in operations.

Qualifications

• High School Diploma or GED required. AA/AS or Bachelor's preferred.
• 1+ year related experience desired.
• Strong communication and customer service skills with ability to manage multiple tasks.

Responsibilities

• Coordinate move projects (small to large, up to 500 employees) and ensure schedule, scope, and compliance.
• Engage with vendors to schedule, coordinate, and manage activities; monitor KPIs and billing accuracy.
• Create move projects in tools, prepare spreadsheets and presentations; input data into PM systems.
• Develop and distribute communications to employees and move partners; support contract administration.

Skills

Customer service

Communication

Time management

Planning

Critical thinking

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Moves Coordinator is a critical position within the Move Delivery Team for the CBRE Microsoft Account. This role serves as a collaborative point of contact for Microsoft employees, facilitating move coordination and providing customer service across the Puget Sound campus. This position manages small-scale move projects, coordinating logistics for individual to large group moves (up to 500 employees), and ensuring compliance with team objectives. Key responsibilities include vendor engagement, project management, effective communication, presentations, reporting, facility walkthroughs, post-move support, email management, exceptional customer service, and driving continuous improvement initiatives.

What You'll Do:

• Move Management : Manage the scope, schedule, and compliance of small-scale move projects (e.g., up to 500 employees, individual moves, resets, unassigned seating), ensuring alignment with team and related team objectives. Coordinate logistics for all group moves and special projects.
• Vendor Engagement : Engage with vendors to schedule, coordinate, and manage move-related activities. Collect, monitor, and report on key performance indicators and billing accuracy, ensuring closeout for move metric advancement.
• Project Creation & Management : Create move projects within designated tools, including setting up spreadsheets and presentations. Enter project information and data into project management technology tools.
• Communication : Develop and distribute communications to employees, team administrators, and move partners. Schedule meetings and manage communication plans regarding projects with various teams and clients. Assist with contract administration, including attending tender openings and issuing correspondence.
• Presentations : Deliver presentations to team administrators on the move process and associated steps.
• Reporting : Create, format, verify, and scrub data for various reports.
• Facility Walkthroughs : Conduct walkthroughs of buildings to assess facilities and furniture needs, identifying data discrepancies.
• Post-Move Support : Create floor plans, labels, and nameplates. Order furniture and generate work orders for resets. Operate post-move help centers.
• Email Management : Provide support and coverage for the MS-Move email inbox by responding to inquiries and troubleshooting employee needs.
• Customer Service : Deliver exceptional customer service throughout the pre and post-move phases. Resolve straightforward problems using defined procedures and processes with limited discretion, under close supervision.
• Continuous Improvement : Drive and implement strategies to enhance operational efficiency, quality, and productivity through continuous improvement initiatives.
• Move Delivery Lead Coverage : Provide project coverage for the Move Delivery Lead, excluding people management responsibilities.
• Other Duties : Perform other assigned move project assignments and ad hoc tasks to support continuous improvement.

What You'll Need:

• High School Diploma or General Education Degree (GED) required.
• Associate degree (AA/AS) and/or Bachelor's Degree preferred.
• Minimum of one (1) year of related experience desired.
• Composure : Demonstrates professionalism under pressure, handles stress effectively, and remains calm and composed in challenging situations.
• Customer Focus : Dedicated to meeting internal and external customer expectations, utilizing feedback for service improvements, and building effective, trusting relationships.
• Listening : Practices attentive and active listening, patiently hears others out, and accurately restates opinions even when in disagreement.
• Perseverance : Pursues tasks with energy and drive, demonstrates a need to finish, and persists through resistance or setbacks.
• Planning : Accurately scopes project length and difficulty, sets objectives, breaks down work into process steps, develops schedules, anticipates and adjusts for problems, measures performance against goals, and evaluates results.
• Ability to apply critical thinking and analytical skills to solve problems and make informed decisions.
• Functional/Technical Skills : Possesses strong functional and technical knowledge relevant to the role, including proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Technical Learning : Quickly grasp new technical concepts, skills, and knowledge related to industry, company, products, or internet technology.
• Time Management : Uses time effectively and efficiently, prioritizes important tasks, and accomplishes more in less time.

On-site presence and requirements may change depending on our client's needs.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working