Move Manager / HPM

Opitz Bürotechnik; Birmingham (AL); On-site; USD 60,000 - 85,000; Full time

Job summary

HPM seeks a Move Manager to lead the development and execution of move schedules, coordinating with clients and project teams in Birmingham. You will manage the move contractor, write RFPs, and run kickoff meetings to align stakeholders and prepare end users for the move.

On-site support during moves, budgeting, progress reporting, and vendor management are core duties. A background in building science or related field and MS Office proficiency are required.

Qualifications

• Bachelor's degree in a related field preferred.
• 3-5 years experience coordinating moves within a large corporate environment.
• Knowledge of building codes and furniture systems relevant to move management.
• Experience with MS Office.
• Valid Driver's License required.

Responsibilities

• Receive and process client move requests.
• Provide a single point of contact for all move management activities.
• Facilitate a project kick-off meeting with internal staff and key stakeholders.
• Participate in planning meetings with clients and stakeholders.
• Establish move project goals and objectives and adjust as needed.
• Develop and implement move project plan and budget with the project manager.
• Prepare/update status reports, process purchase orders and invoices, maintain files.
• Prepare RFPs for vendor and contractor services.
• Initiate and manage meetings to review move schedules with vendors.
• Identify and address potential liabilities and risks.
• Ensure move processes align with client policies.
• Procure and manage move labor.

Skills

Move management

Education

Bachelor's Degree in Building Science, Construction Management, Civil Engineering or related field

Tools

MS Office

Job description

The Move Manager is responsible for the development and execution of move schedules to meet client and project team needs. This position coordinates the move contractor to perform duties as per the clients move schedule. They write and facilitate the mover RFP as needed. This position facilitates the move kick off meetings with end users and clients to better prepare them for the move. This position also provides on-site support during the move as needed.

Responsibilities:

• Receive and process client move request
• Provide a single point of contact for all move management activities
• Facilitate a project kick-off meeting with internal staff and key stakeholders to ensure responsibilities are communicated and understood by all concerned
• Participate in planning meetings hosted by the client, occupancy planning and other key stakeholders
• Establish move project goals and objectives, making changes where necessary to ensure desired project results
• Develop and implement move project plan and budget through collaboration with project manager
• Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintain files for due diligence and financials
• Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner
• Prepare various RFP's needed for vendor and contractor services for the complete project
• Initiate and manage meetings to review move schedules with move vendors and key stakeholders
• Identify and address areas of concern regarding potential liabilities and risk
• Ensure move processes are managed and in accordance with the clients policies and procedures
• Manage supporting suppliers if needed
• Evaluate vendors to ensure compliance with the standards of performance
• Develop and deliver required project specific reporting
• Procure and manage move labor

Requirements:

• Bachelor's Degree in Building Science, Construction Management, Civil Engineering or related field preferred
• 3-5 yrs experience coordinating moves within a large, corporate environment
• Knowledge of building codes, furniture systems and equipment as it relates to move management
• Experience with MS Office
• Valid Driver's License required

Physical Demands and Working Environment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination including use of a keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

EOE - Vets/Disabilities

HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.