Moves Associate (Onsite)

CBRE Group, Inc.; Santa Clara (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

CBRE Group, Inc. is seeking a Moves Associate to oversee administrative support and implementation for Moves, Additions and Changes projects in a dynamic, multi-tenant environment.

The role focuses on managing moves, reconfigurations, and related governance, ensuring compliance with customer requirements, internal policies, and external regulations while coordinating with clients and stakeholders to deliver projects on time and within budget.

Responsibilities

• Manage office moves and reconfigurations for assigned buildings.
• Ensure team follows customer requirements, policies, procedures, and legal requirements.
• Oversee complex project documentation; maintain task checklists and relocation databases; review for inconsistencies.
• Lead weekly relocation coordination meetings with clients and other major stakeholders.
• Review invoices and pay applications related to projects or assigned teams and clients for accuracy.
• Resolve and troubleshoot escalated project commitments.
• Train new project support team on project policies, administration, and governance.
• Approve communication plans for moves including newsletters, move instructions, welcome packages, etc.
• Provide post-move on-site supervision with support teams.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team

Job description

About the Role:

As a CBRE Moves Associate, you will oversee the administrative assistance and implementation support of the Moves, Additions, and Changes team in the delivery of projects.

This job is part of the Moves, Additions and Changes function. They are responsible for building space design, construction, and moving services.

What You'll Do:

• Manage office moves and reconfigurations for assigned buildings.
• Ensure the team is following customer requirements, internal policies and procedures, and external legal requirements.
• Provide oversight on highly complex project documentation preparation. Maintain a checklist of tasks and relocation databases and review for inconsistencies.
• Lead weekly relocation coordination meetings with clients and other major stakeholders.
• Review invoices and pay applications related to projects or assigned teams and clients for accuracy.
• Resolve and troubleshoot escalated project commitments.
• Train new project support team on project policies, administration, and governance.
• Approve communication plans for moves including newsletters, move instructions, welcome packages, etc.
• Provide post-move on-site supervision with support teams.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team