Meeting & Events Associate - Lebanon, IN

CBRE Group, Inc.; Lebanon (IN); On-site; USD 32,000 - 45,000; Full time

Job summary

CBRE Group, Inc. invites applications for a Meeting & Events Associate.

You will assist with coordinating and executing small to medium meetings and events within the Workplace Experience function, delivering world-class customer service to clients and visitors in a designated building. You’ll act as a secondary contact for smaller events, coordinate guest services with clients and vendors, ensure rooms are properly set up, and support post-event reporting.

Qualifications

• Assist with coordination and execution of small to medium meetings and events.
• Provide world-class customer service to clients and visitors.
• Support facilities-related tasks including safety and room configuration.

Responsibilities

• Secondary point of contact for smaller meetings and events; support larger events as needed.
• Coordinate guest services with clients, vendors and team members including arrival, transportation, signage, displays, and security.
• Create a hospitable environment for attendees, event owners and vendors on event day.
• Assist with conference room turnover and room refresh; reconfigure spaces for evening use.
• Respond to event activities such as supplies, equipment needs, catering, security, etc.
• Conduct room checks; troubleshoot audio/visual issues and ensure spaces function properly.
• Manage a small inventory of event supplies and assist with post-event reporting.

Job description

Elevate Your Career with CBRE – Join a Fortune 500 Leader!

If you are ready to make a difference and be part of one of the world’s most admired and sustainability-focused companies, CBRE is the right place for you.

About The Role:

As a CBRE Meeting & Events Associate, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do:

• Secondary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.


• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.


• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.


• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.


• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.


• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.


• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.


• Manage a small inventory of event supplies.


• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.


• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.


• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.


• Impact through clearly defined duties, methods, and tasks are described in detail.


• Deliver own output by following defined procedures and processes under close supervision and guidance.

There is also a facilities technician job scope as part of this position and will include the following:

• Review assigned work orders and partner with available teams to track completion


• Manage work ordersviaCMMSsystem whereyou willdocument labor hours,assets,and on-time completion of work orderswill be mandatory.


• Inspect existing installations for compliance with building codes and safety regulations


• Inspect buildings, grounds, and equipment for unsafe or malfunctioning conditions


• Conduct routine maintenance inspections, troubleshoot potential issues, and make repairs


• Respond promptly to emergency situations and customer requests


• Conduct quality assurance checks and overseeing materials inventory


• Coordinating daily workload, emergency repairs, and quality assurance checks


• Documenting and reporting activities to supervisors


• Display professionalism in appearance and language


• Working approved OT as needed


• Work alongside the Space & Occupancy team to schedule and perform desk moves, which may include packing items and setting up equipment with specific instructions.


• May need to work on small projects and other duties as assigned.