Move Coordinator: Seamless Office Relocations Lead

Jones Lang LaSalle Incorporated; Los Angeles (CA); On-site; USD 55,000 - 67,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through a

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) is hiring a Move Coordinator in Playa Vista, CA to orchestrate smooth office relocations and drive customer satisfaction. You will manage the full move lifecycle, coordinate with admins, managers, vendors, and IT teams, and ensure accurate cost reconciliation and transparent communication.

This data-intensive role requires building and maintaining move matrices, analyzing spatial layouts, and ensuring high database accuracy to support real-time reporting and

Qualifications

• Strong customer service and hospitality orientation with proven ability to build rapport.
• Excellent written and verbal communication skills with confidence in client-facing interactions.
• Proficiency with information technology tools and platforms.
• Strong analytical and organizational capabilities.
• Professional presentation skills and executive presence.
• Comfort level conversing with client managers and senior stakeholders.

Responsibilities

• Manage new hire onboarding information and coordinate with administrators and managers to ensure smooth transitions.
• Conduct detailed planning sessions with admins and team managers to guide them through move logistics, blocking strategies, and relocation details.
• Maintain and update the move matrix with comprehensive customer information and technical requirements.
• Assess cubicle conditions, order missing parts, and coordinate ergonomic adjustments.
• Review and validate move lists, identifying and resolving potential issues proactively.
• Analyze furniture layouts and determine optimal locations for files, storage, and mobile workstations.
• Distribute move materials including boxes, labels, pin-ups, and detailed move instructions.
• Serve as the primary liaison between internal teams and move vendors, communicating desk additions and last-minute seating changes.
• Schedule moving vendors and coordinate security access, including badging requirements.
• Arrange disconnection and reconnection of IT equipment, servers, printers, and phone systems.
• Manage on-site check-out and check-in processes, ensuring all personnel are properly located.
• Provide on-site supervision for all vendors and customers throughout the move day.
• Conduct post-move walk-throughs and coordinate necessary adjustments with vendors.
• Arrange vendor services for power and data installation as required.
• Submit service tickets for space cleaning, key distribution, and furniture placement.
• Deliver welcome communications with new location information and site services details.
• Resolve issues related to lost or misplaced items.
• Coordinate vendor services for scrap removal, furniture recycling or reuse, and excess chair removal.
• Schedule pickup of crates and moving boxes.
• Update seat assignments following projects and incremental moves for accurate reporting.
• Complete special projects and administrative duties as assigned.

Skills

Customer service

Communication

IT tools

Analytical skills

Organizational skills

Executive presence

Stakeholder management

Education

College degree

Job description

Jones Lang LaSalle Incorporated (JLL) is hiring a Move Coordinator in Playa Vista, CA to orchestrate smooth office relocations and drive customer satisfaction. You will manage the full move lifecycle, coordinate with admins, managers, vendors, and IT teams, and ensure accurate cost reconciliation and transparent communication.

This data-intensive role requires building and maintaining move matrices, analyzing spatial layouts, and ensuring high database accuracy to support real-time reporting and