Mobile Chapter Administrator

Legatus; Mobile (AL); On-site; USD 21,000 - 34,000; Part time

Job summary

Legatus, a membership organization for Catholic CEOs, is seeking a part-time Chapter Administrator for its Mobile Chapter. This role supports efficient management under direction of the Regional VP/Chapter Development Officer and collaborates with local Chapter Officers to plan edifying monthly events and drive membership growth and renewals.

Key duties include coordinating events, managing logistics, attending monthly officer meetings, and producing monthly reports while upholding

Qualifications

• Event planning and nonprofit experience preferred.
• Excellent communication skills, both written and spoken.
• Experience negotiating contracts with venues, speakers, and vendors.
• Ability to manage time effectively and meet deadlines under pressure.
• Strong customer service orientation and professional demeanor.
• Ability to interface with high-level professionals and maintain confidentiality.

Responsibilities

• Attend training sessions providing best practices conducted by the national organization.
• Coordinate, plan and implement monthly masterpiece chapter events.
• Market events to the membership.
• Handle the logistics of all chapter events, including venue contracts, menu planning, speaker invitations, and travel.
• Attend all monthly chapter events and chapter officer meetings.
• Work with the program chair in developing and executing high-quality monthly chapter events.
• Participate in membership growth and renewals efforts for the chapter.
• Assist the chapter officers in fulfilling their duties.
• Complete monthly reports for the chapter and submit to the national organization.
• Serve as the liaison between the national office and the local chapter.
• Comply with all policies and procedures of the national organization.
• Exercise discretion and confidentiality with chapter information.
• Build rapport with chapter members to advance the Legatus mission.

Skills

Event planning

Nonprofit experience

Sales experience

Customer service

Communication skills

Contract negotiation

Time management

Professional demeanor

Interfacing with high-level pros

Tools

MS Office (Word, Excel, Outlook)

Job description

Legatus, a membership organization for Catholic CEOs, is seeking a part-time Chapter Administrator for its Mobile Chapter. This position is responsible for the efficient and successful management of the chapter under the direction of the Regional Vice President/Chapter Development Officer and in collaboration with the local Chapter Officers. The planning and execution of a flawless and edifying monthly chapter event is vital to the growth and continued success of Legatus. Participation in the membership growth and retention of the chapter along with the execution of the chapter event is a primary responsibility of this position.

Duties

• Attend training sessions providing best practices conducted by the national organization
• Coordinate, plan and implement monthly masterpiece chapter events
• Market events to the membership
• Handle the logistics of all chapter events, including but not limited to, venue contract review, menu planning, speaker invitations, and travel, etc.
• Attend all monthly chapter events and chapter officer meetings
• Work with the program chair in developing and executing high-quality monthly chapter events
• Take a role in working with the president and/or vice president on membership growth and renewals
• Assist the chapter officers in the fulfillment of their respective duties
• Complete monthly reports for the chapter and submit to the national organization
• Serve as the liaison between the national office and the local chapter
• Comply with all policies and procedures of the national organization
• Exercise discretion and confidentiality with all chapter information
• Build a rapport with chapter members so as to build upon the Legatus mission

Education and work experience qualifications include

• Event planning and/or nonprofit experience preferred
• Sales experience a plus
• Excellent computer proficiency (MS Office - Word, Excel and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Experience in negotiating contracts with various vendors, i.e., hotels, speakers, entertainment, etc.
• Outstanding written and oral communication skills; proven creativity
• Ability to handle multiple tasks simultaneously with efficiency; strong organizational skills
• Maintain professional demeanor and ability to interface with high-level professionals
• Customer service oriented