Office Manager for CEF of Florida Inc., East Central Chapter

Child Evangelism Fellowshi; Ormond Beach (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated office manager to oversee operations and support ministry efforts. This role involves ensuring smooth office procedures, managing financial tasks, and facilitating communication within the organization. The ideal candidate will be detail-oriented, possess strong problem-solving skills, and have a heart for ministry. If you are passionate about supporting the local church and have experience in office management, this is a fantastic opportunity to make a meaningful impact in the community. Join a team that values Godly leadership and excellence in all endeavors.

Qualifications

• Minimum 1 year experience in office procedures, finance, or relevant field.
• Proficient in Microsoft Office and QuickBooks, detail-oriented.

Responsibilities

• Oversee daily office operations and provide administrative support.
• Manage donations, bookkeeping, and office communications.

Skills

Detail-oriented

Communication skills

Problem-solving

Team-oriented

Self-starter

Lifelong learner

Education

Experience in office procedures/finance/accounting

Experience with QuickBooks

Tools

Microsoft Office Suite

QuickBooks

Planning Center

Wix.com

Job description

$15.00 – $18.50 per hour

The office manager is responsible for overseeing general office procedures which include bookkeeping, mailings, typing, record management, filing, and communication support.

Qualifications

The office manager must:

• Have a minimum of 1 year experience in office procedures/finance/accounting/analysis/project management or in a relevant field
• Have a working knowledge of Microsoft Office Suite, moderate to advanced Excel skills (mail merge, tables, forms), and proficiency in standard word processing, presentations, email, and spreadsheet software.
• Have the ability to learn and manage church management software
• Have a minimum of 1 year experience in QuickBooks software; non-profit accounting experience is a plus.
• Be very detail-oriented
• Have good communication skills
• Be team oriented
• Self-starter and able to work on your own.
• Be Christ-like in all interactions
• Must pass a background screening
• Love the local church and other Christian organizations and value them as ministry partners.\
• Be a continual learner, relevant, strategist, and love people.
• Must be a born-again believer who feels called of God to the ministry of child evangelism

General

The office manager is responsible for:

• Responsible for everyday office operations. Provides timely and clear communication in support of the ministries of the chapter.
• Gives administrative support to Local Director, volunteers, and church partners by gathering, preparing, maintaining, organizing, and updating information.
• Assists in the promotion and helps facilitate prayer support for the local chapter.
• Realizes the importance of the CEF Culture Points and commits to upholding them personally and in the ministry of CEF (the importance of Godly leadership at every level, of the spiritual welfare of our workers, of prayer as our foundation, of evangelizing children, of a clear and Biblical presentation of the Gospel and of a commitment to excellence, for the glory of God).

Specific Responsibilities

The office manager must:

• Ensures correct and complete processing of all donations, deposits, and donor receipts.
• Serves as accounts payable and receivable clerk; bookkeeper for local chapter.
• Customer service, reception and communication representative. Answer and direct email, phone, and correspondence as needed.
• Manage office calendar.
• Data management in Planning Center
• Ensure all staff, board members and volunteers are screened properly in compliance with CEF policies and procedures, and in compliance with the County School policies and procedures for their school.
• Work with team leads and administrators for all clubs and schedule all Good News Clubs, etc. in Facilitron or required system(s).
• Provide support documentation for club teams with registration documents.
• Update the website through Wix.com on a regular basis.
• Assist with newsletter creation and distribution as needed.
• Prepare monthly finance and board reports.
• Assist with budget preparation and reports as required.
• Order materials for ministry through CEF Press, Bibles, etc., and maintain office supplies and equipment.
• Create annual registration online documents for Good News Clubs.
• Assist with various training events; minimum spring and fall Children’s Ministry Conferences
• Assist with planning and organizing fundraising events (ie. Banquet, walkathon, etc.)
• Prepare and submit grant requests under Local Director authorization.
• Support all areas of ministry and order needed supplies for each area of ministry (ie. CYIA, GNC, 5-Day Clubs, Christmas and other party clubs, various training, etc.).
• Support the Local Director, Ministry Coordinator, all other staff and volunteers as needed.
• Perform duties and projects as assigned

Specific Qualifications

Who we are looking for:

An office manager for this chapter will bring order to chaos. This person will be extremely detail-oriented and a problem solver. This person should have experience with Quickbooks. Results are accomplished using checklists, processes, and procedures. An experienced and adept leader at implementing routine and structure in whatever situation you find yourself in. Efficiency and the ability to complete complex administrative tasks with minimal supervision is key to this role. Impeccable verbal and written skills are great assets to bring to the table. Be a lifelong learner. More importantly, you are a born-again believer who feels called by God to the ministry of child evangelism, and you’ve proven your capabilities in a business or organizational setting in a Christ-like professional manner.

Upon hire, the office manager will support and maintain administrative operations of Child Evangelism Fellowship within Florida’s East Central areas of responsibility.

As a religious organization, Child Evangelism Fellowship Inc. is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.