Events & Pilgrimages Coordinator full-time | ann arbor

Legatus International; Ann Arbor, Northern (MI, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Legatus International is seeking an Events & Pilgrimages Coordinator to support the planning and execution of national events and pilgrimages, including summits and international pilgrimages.

Based at Legatus Headquarters in Ann Arbor, MI, you will act as the primary contact for member inquiries, manage registrations, coordinate logistics, and collaborate with the Director and Marketing to deliver impactful experiences aligned with the organization's Catholic mission.

Qualifications

• Bachelor’s degree preferred.
• Experience in nonprofit or corporate meeting and event planning.
• Excellent customer service and stakeholder management.
• Strong organizational and multi-project management skills.
• Professional communication with senior executives, clergy, sponsors.
• Proficiency in Microsoft Office and event registration systems like Cvent.

Responsibilities

• Support planning and implementation of national events and programs.
• Serve as primary contact for member inquiries regarding registration, payments, sponsorships.
• Oversee registration process for national events (Cvent), including website setup and on-site check-in.
• Coordinate venue relations, speaker coordination, liturgy planning, transportation, and on-site operations.
• Lead sponsorship and exhibit sales for the annual Summit and manage sponsor relations.
• Develop and maintain line-item event budgets with the Director.
• Collaborate with Marketing to create promotional and on-site materials.
• Prepare mailings, generate reports, and assist the Events team with administrative tasks.
• Maintain compliance with company policies and procedures.
• Travel as required; occasional beyond standard work weeks.

Skills

Customer service excellence

Organizational skills

Communication (written and verbal)

Stakeholder management

Event planning experience

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Cvent

Canva

Job description

Events & Pilgrimages Coordinator

The Role

The Events & Pilgrimages Coordinator provides support to the Director of Events & Pilgrimages in planning and executing all aspects and phases of national events and pilgrimages. Working under the Director, this role supports the coordination and implementation of national events and pilgrimages throughout the year as deemed appropriate by Legatus, in service of the organization’s mission to study, live, and spread the Catholic faith in business and professional life. With a strong commitment to hospitality and customer service, the Coordinator serves members and guests with professionalism, responsiveness, and care.

This includes, but is not limited to, national Summits, international pilgrimages, and other events throughout the year as deemed appropriate by Legatus (e.g., retreats, executive physicals, domestic pilgrimages, and special events). Through consistent administrative support, attention to detail, and a member-focused approach, the Events & Pilgrimages Coordinator helps ensure each experience is thoughtfully organized, seamlessly executed, and aligned with the mission and spiritual objectives of Legatus.

Your Key Responsibilities

• Support the Director of Events & Pilgrimages in the planning and implementation of national events and programs for the full membership.
• Serve as the primary point of contact for member inquiries related to event registration, payments, sponsorships, and general event information, ensuring timely and professional customer service.
• Oversee the registration process (Cvent software) for national events, including website setup, promotion, payment processing and reconciliation, modifications, and on-site check-in.
• Coordinate event logistics, including venue relations, rooming list management, speaker coordination, liturgy planning, transportation arrangements, and overall on-site operations.
• Lead sponsorship and exhibit sales for the annual Summit, including sponsor outreach, contract execution, invoicing coordination, benefit fulfillment, and exhibitor management. Serve as the primary liaison for Summit sponsors and exhibitors.
• In collaboration with the Director of Events & Pilgrimages, develop, review, and maintain line-item budgets for national events; accountable for meeting established financial goals set by the Director and leadership team.
• In collaboration with the Marketing Department, develop promotional and on-site materials for the Summit, conferences, pilgrimages, and other events.
• Prepare mailings, generate reports, and assist the Events & Pilgrimages team with administrative initiatives.
• Perform related duties as assigned by the supervisor.
• Maintain compliance with all company policies and procedures.

What We’re Looking For

• Bachelor’s degree preferred
• Experience in nonprofit or corporate meeting and event planning.
• Demonstrated excellence in customer service, with the ability to respond promptly, professionally, and effectively to member inquiries and high-level stakeholders.
• Strong organizational skills with the ability to manage multiple projects simultaneously, prioritize effectively, and meet deadlines in a fast-paced environment.
• Ability to work under pressure while maintaining a positive attitude and delivering exceptional service.
• Outstanding written and verbal communication skills, with demonstrated creativity and attention to detail.
• Professional demeanor and proven ability to interface effectively with senior executives, clergy, sponsors, and other high-level professionals.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office technology.
• Experience with online event registration systems (e.g., Cvent) preferred.
• Marketing or graphic design experience preferred, including proficiency in Canva or similar design platforms.

Additional Details

• Reports to the Director of Events & Pilgrimages
• Location: Legatus Headquarters, Ann Arbor, MI
• Moderate domestic and international travel required.
• Required ability to work beyond the standard work week on an occasional basis, particularly during conference and event periods.
• Must be able to lift and carry up to 50 lbs.
• Required ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Required ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Why Join Us?

In this role, your work will directly with the Director of Events to offer events that strengthens Catholic leaders in community and mission. At Legatus, you’ll contribute to both the measurable and the meaningful—helping support initiatives that drive organizational success while upholding a mission rooted in faith, leadership, and transformation.

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About the Employer

Legatus is an international organization of lay executives whose mission is to study, live, and spread the Catholic faith in our personal, business, and professional lives. Legatus is comprised of a growing network of CEOs, presidents, managing partners, and founders who aspire to be faithful ambassadors for Christ and lead as many other souls to heaven as possible. Our founder, Tom Monaghan, established Legatus to attract Catholic business owners, company presidents, and CEOs who stand as some of the most proven lay leaders in the Church today.

The goal of Legatus is to create an environment that helps nourish the faith of these leaders while enhancing their marriages, families, and businesses. Since its inception in 1987, Legatus has welcomed more than 5,500 members across 90+ chapters.