Mitigation Coordinator – Office Admin

Jobtailor; Homewood (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Project Coordinator to oversee mitigation staff activities in our Illinois operations. You will coordinate staffing, scheduling, timekeeping, and documentation while engaging with project managers, clients, contractors, and on-site teams.

The role requires strong leadership, multitasking, and clear communication to resolve issues and keep multiple jobs running smoothly in a fast-paced environment.

Qualifications

• High School Diploma, GED or equivalent.
• Restoration/renovation/construction experience preferred.
• Strong management, delegation, planning, and leadership skills.
• Strong communication and problem-solving skills.
• Ability to multitask and work independently in a busy environment.
• Excellent time management and project management skills.
• Valid driver's license.

Responsibilities

• Coordinate the daily activities of mitigation staff.
• Monitor activities with the Project Manager, Client, Contractors, and Mitigation Staff.
• Assist in resolving job issues, change requests, and staff, site, and equipment problems.
• Manage project administration activities including staffing, scheduling, crew assignments, timekeeping review, purchase orders, and safety reporting.
• Prepare and maintain required documentation.
• Monitor job files from beginning to end for accuracy.
• Coordinate employee meetings.
• Assist Project Managers with contracting vendors, organizing equipment, and planning and organizing crews and multiple jobs simultaneously.
• Create and manage on-call schedules.
• Manage TPA compliance and communications.
• Request and manage time sheets for temporary labor when needed.

Skills

Project Management

Staff Coordination

Time Management

Problem-Solving

Communication Skills

Independent Work

Multitasking

Education

High School Diploma

GED

Tools

Technology Proficiency

Computer Skills

Job description

• Coordinate the daily activities of mitigation staff
• Monitor activities with the Project Manager, Client, Contractors, and Mitigation Staff
• Assist in resolving job issues, change requests, and staff, site, and equipment problems
• Manage project administration activities including staffing, scheduling, crew assignments, timekeeping review, purchase orders, and safety reporting
• Prepare and maintain required documentation
• Monitor job files from beginning to end for accuracy
• Coordinate employee meetings
• Assist Project Managers with contracting vendors, organizing equipment, and planning and organizing crews and multiple jobs simultaneously
• Create and manage on-call schedules
• Manage TPA compliance and communications
• Request and manage time sheets for temporary labor when needed

Requirements

• High School Diploma, GED or equivalent
• Restoration, renovation, construction, or trade coordination experience preferred
• Strong management, delegation, planning, and leadership skills
• Strong communication and problem-solving skills
• Ability to work independently and multitask in a busy environment
• Excellent time management and project management skills
• Strong working knowledge of technology and computers
• Valid driver's license

Core Competencies

Demonstrates strong project management capabilities, including staffing, scheduling, and compliance management, while effectively coordinating multiple jobs and teams. Exhibits excellent communication and problem-solving skills to address job issues and ensure project accuracy.

Highest-signal resume keywords

• Project Management
• Staff Coordination
• Time Management
• Problem-Solving
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Project Administration
• Documentation Management
• Job File Monitoring
• Change Request Resolution
• Crew Assignment

Soft Skills

• Leadership Skills
• Delegation Skills
• Multitasking Ability
• Independent Work

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Restoration Experience
• Renovation Experience
• Construction Coordination
• Trade Coordination
• TPA Compliance

Tools & Technologies

• Technology Proficiency
• Computer Skills