Administrative Coordinator – Front Desk & Office Ops

VOA Mid-States; Louisville (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

403b retirement plan with company fund

Life insurance

Employee discounts

Loan forgiveness options through fed. 

Paid time off from day one

Job summary

Volunteers of America Mid-States (VOA) is a nonprofit serving four states, seeking an Office Administrator to manage the front desk, handle communications, and maintain program documentation in line with COA standards.

You will work with Directors and Program Managers to ensure standards are met, assist with data entry, and coordinate files and mail efficiently. A strong commitment to VOA values is essential.

Qualifications

• High school education is required.
• Completion of office technology or administrative services courses is highly desirable.
• Computer literacy is required.
• Ability to multitask in a general office environment is mandatory.

Responsibilities

• Represent VOA values in interactions with community partners, coworkers and clients.
• Operate office equipment such as copy machines, fax machines, and computers.
• Answer telephones and take messages or provide information.
• Ensure mail is organized and provided to current employees in a timely manner.
• Organize and maintain general administrative files and records.
• Manage administrative functions and keep the office compliant with VOA standards.
• Prepare meeting rooms for external partner meetings in collaboration with the Executive Coordinator.
• Keep employee spaces clean and report low supplies to the office manager.
• Maintain up-to-date program packet materials.
• Attend required trainings.
• Assist with restorative justice and veteran services grant duties as assigned.
• Control main and employee entrance and notify of issues.
• Handle signature for UPS packages and monitor main mailbox for VOA employees.
• Fax required documents to property agencies/ authorities.
• Order flower arrangements as needed.
• Upload invoices into doclink under the direction of the Executive Coordinator.

Skills

Computer literacy

Verbal communication

Written communication

Multitasking

Education

High school diploma

Office technology courses

Job description

Volunteers of America Mid-States (VOA) is a nonprofit serving four states, seeking an Office Administrator to manage the front desk, handle communications, and maintain program documentation in line with COA standards.

You will work with Directors and Program Managers to ensure standards are met, assist with data entry, and coordinate files and mail efficiently. A strong commitment to VOA values is essential.