Mission-Driven Foundation Ops & Development Coordinator

CMC Recruiting; San Francisco (CA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

CMC Recruiting is seeking an experienced Foundation Operations & Development Coordinator to join a small, collaborative team in San Francisco. This broad administrative role supports operations, board administration, development, grant making, communications, events, and special projects.

The ideal candidate will be resourceful, take ownership, manage multiple priorities, and see work through to completion with limited direction. This role offers meaningful mission-driven work and visible impact.

Qualifications

• 4–7 years of nonprofit admin or foundation operations experience.
• Proven ability to manage multiple priorities and deadlines.
• Experience supporting boards, committees, donors, or external partners.
• Experience with donor databases/CRM and related apps.
• Excellent organization and attention to detail.
• Strong written and verbal communication; professional demeanor.
• Proficiency with Microsoft Office and videoconferencing.

Responsibilities

• Support the President and staff with calendars, expenses, and correspondence.
• Coordinate board meetings, invitations, RSVPs, agendas, materials, video meetings, and follow-up.
• Draft meeting summaries and minutes.
• Process donations and maintain donor records.
• Prepare acknowledgment letters, donor lists, mailings, and basic reports.
• Support appeals, campaigns, website updates, collateral, and other communications projects.
• Coordinate vendors, catering, materials, and logistics for board meetings and events.
• Maintain organized files, records, workflows, and documentation.
• Help evaluate and implement technology or systems that can improve productivity.
• Own recurring administrative and operational processes from start to finish.
• Identify opportunities to improve systems, timelines, and internal coordination.
• Step into special projects and changing priorities as needed across a small, hands‑on team.

Skills

Nonprofit administration

Board support

CRM / donor databases

Microsoft Office

Videoconferencing tools

Organization

Communication

Project coordination

Confidentiality

Team collaboration

Tools

CRM systems (donor databases)

Video conferencing platforms

Job description

CMC Recruiting is seeking an experienced Foundation Operations & Development Coordinator to join a small, collaborative team in San Francisco. This broad administrative role supports operations, board administration, development, grant making, communications, events, and special projects.

The ideal candidate will be resourceful, take ownership, manage multiple priorities, and see work through to completion with limited direction. This role offers meaningful mission-driven work and visible impact.