Mission-Driven Executive Assistant to CEO

Perrin Associates; Buffalo (NY); On-site; USD 50,000 - 62,000; Full time

Job summary

Buffalo Together, Inc. seeks an Executive Assistant to provide strategic and administrative support to the President & CEO, serving as an organizational ambassador and trusted partner in pursuit of mission-driven impact.

The ideal candidate will be highly organized, proactive, and capable of handling confidential information with discretion, while coordinating complex schedules, travel, and materials for leadership reviews and community initiatives.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 3–5 years in executive administrative/nonprofit roles.
• Experience in community-based or mission-driven organizations.
• Advanced proficiency with Microsoft Office and collaboration tools.
• Valid driver’s license and reliable transportation preferred.

Responsibilities

• Provide comprehensive administrative support to the President & CEO.
• Manage calendars, schedules, appointments, and travel arrangements.
• Prepare materials for meetings (agendas, presentations, reports, minutes).
• Draft, edit, and proofread correspondence and documents.
• Track action items, deadlines, and follow-up.
• Serve as a welcoming point of contact for community members, partners, donors, and officials.
• Support community outreach, events, and initiatives.
• Coordinate projects and improve operational processes and systems.
• Maintain organizational records and confidential information with discretion.
• Support internal communications and organizational reporting.

Skills

Interpersonal skills

Communication

Relationship-building

Time management

Organization

Attention to detail

Discretion

MS Office proficiency

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Buffalo Together, Inc. seeks an Executive Assistant to provide strategic and administrative support to the President & CEO, serving as an organizational ambassador and trusted partner in pursuit of mission-driven impact.

The ideal candidate will be highly organized, proactive, and capable of handling confidential information with discretion, while coordinating complex schedules, travel, and materials for leadership reviews and community initiatives.