Executive Assistant to Chief Executive Officer @ Buffalo Together

Perrin Associates; Buffalo (NY); In loco; USD 50.000 - 62.000; Tempo pieno

Descrizione del lavoro

Buffalo Together, Inc. seeks an Executive Assistant to provide strategic and administrative support to the President & CEO, serving as an organizational ambassador and trusted partner in pursuit of mission-driven impact.

The ideal candidate will be highly organized, proactive, and capable of handling confidential information with discretion, while coordinating complex schedules, travel, and materials for leadership reviews and community initiatives.

Competenze

• Associate degree required; bachelor’s degree preferred.
• 3–5 years in executive administrative/nonprofit roles.
• Experience in community-based or mission-driven organizations.
• Advanced proficiency with Microsoft Office and collaboration tools.
• Valid driver’s license and reliable transportation preferred.

Mansioni

• Provide comprehensive administrative support to the President & CEO.
• Manage calendars, schedules, appointments, and travel arrangements.
• Prepare materials for meetings (agendas, presentations, reports, minutes).
• Draft, edit, and proofread correspondence and documents.
• Track action items, deadlines, and follow-up.
• Serve as a welcoming point of contact for community members, partners, donors, and officials.
• Support community outreach, events, and initiatives.
• Coordinate projects and improve operational processes and systems.
• Maintain organizational records and confidential information with discretion.
• Support internal communications and organizational reporting.

Conoscenze

Interpersonal skills

Communication

Relationship-building

Time management

Organization

Attention to detail

Discretion

MS Office proficiency

Formazione

Associate degree

Bachelor's degree preferred

Strumenti

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Descrizione del lavoro

About Buffalo Together, Inc.

Buffalo Together, Inc. is a mission-driven organization dedicated to strengthening communities, fostering collaboration, and creating opportunities that improve the quality of life for residents throughout Buffalo. Through partnership, engagement, and collective action, we work to address community challenges and advance meaningful, sustainable impact.

Job Summary

Buffalo Together, Inc. is seeking a highly organized, resourceful, and mission-driven Executive Assistant to provide strategic and administrative support to the President & CEO. This position serves as a trusted partner and organizational ambassador, helping ensure operational excellence while advancing our mission and community impact. The ideal candidate is a proactive problem solver with exceptional interpersonal skills, sound judgment, and a passion for helping others.

Responsibilities

• Provide comprehensive administrative support to the President & CEO.
• Manage complex calendars, schedules, appointments, and travel arrangements
• Prepare materials for meetings, including agendas, presentations, reports, and minutes
• Draft, edit, and proofread correspondence and organizational documents
• Track action items, deadlines, and follow-up activities
• Serve as a welcoming point of contact for community members, partners, board members, donors, and public officials
• Support community outreach efforts, events, and special initiatives
• Coordinate projects and help improve operational processes and administrative systems
• Maintain organizational records and confidential information with accuracy and discretion
• Support internal communications and organizational reporting

Qualifications

• Associate's degree required; bachelor's degree preferred
• Minimum of 3–5 years of executive administrative, nonprofit, community engagement, public service, or related experience
• Experience in community-based organizations, nonprofits, government, or mission-driven organizations preferred
• Demonstrated commitment to community engagement and service
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and other digital collaboration tools
• Valid driver's license and reliable transportation preferred

Skills and Characteristics

• Exceptional interpersonal, communication, and relationship-building skills
• Strong time management, organization, and attention to detail
• Resourceful, adaptable, and solutions-oriented in a fast-paced environment
• Professionalism, integrity, and the highest level of confidentiality and discretion
• Collaborative team player who is comfortable learning new technologies

Compensation and Benefits

Pay range: $50,000 – $62,000 per year. Salary and benefits are competitive and commensurate with experience, qualifications, and organizational policies.

Equal Opportunity Employer

Buffalo Together Inc. is committed to building a diverse, equitable, and inclusive workplace. We encourage individuals from all backgrounds, experiences, and perspectives who are passionate about community impact and service to apply.