Ministry Operations Coordinator

Tech9; Jacksonville (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Tim Tebow Foundation is seeking a Ministry Operations Assistant to provide administrative and operational support for the Ministry department. You will help coordinate meetings, manage communications, organize travel and events, and maintain departmental systems to enable efficient daily operations and mission delivery.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience in operations, project coordination, or administrative roles.
• Excellent organizational skills with ability to manage multiple priorities.
• Strong written and verbal communication and ability to maintain confidentiality.
• Experience supporting nonprofit or mission-driven organizations preferred.
• Experience coordinating travel, events, and logistics.

Responsibilities

• Coordinate Ministry meetings, including scheduling, logistics, preparation, and follow-up.
• Prepare and distribute weekly Ministry meeting agendas and monthly Ministry presentations for staff meetings.
• Coordinate organization and management of Ministry email inboxes and departmental correspondence.
• Support responses to Ministry inquiries and the drafting of emails and communications.
• Capture, organize, and distribute meeting notes and action items.
• Assist with travel, events, and logistics for Ministry travel, conferences, and offsite meetings.
• Provide logistical support before, during, and after Ministry travel.
• Support Gala & Golf preparation and on-site execution as needed.
• Contribute to additional Ministry projects and initiatives as assigned.

Skills

Exceptional organizational skills

Written and verbal communication

Microsoft Office Suite

Project coordination

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Monday.com

HubSpot

SharePoint

Project management systems

Job description

Tim Tebow Foundation is seeking a Ministry Operations Assistant to provide administrative and operational support for the Ministry department. You will help coordinate meetings, manage communications, organize travel and events, and maintain departmental systems to enable efficient daily operations and mission delivery.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.