Ministry Assistant - Go

Oak Hills Church; San Antonio (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

A community-based church in San Antonio seeks a dedicated administrative staff member to support various ministries. Key responsibilities include managing communications, planning events, and ensuring efficient office operations. The ideal candidate will have strong organizational skills, a commitment to confidentiality, and a high school diploma or GED. This position requires excellent communication abilities and the initiative to work both independently and as part of a team. The church promotes a supportive environment aligned with its mission.

Qualifications

• Two years of para-professional, bookkeeping, or administrative experience.
• Ability to work independently and maintain confidentiality.
• Occasional flexibility in schedule required.

Responsibilities

• Provides administrative support for church ministries.
• Assists with event planning and implementation.
• Monitors inventory of ministry resources and office supplies.

Skills

Organizational skills

Communication skills

Confidentiality

Event planning

Customer service

Education

High School diploma or GED

Two years of college preferred

Tools

Office applications

Basic accounting software

Job description

This position contributes to the mission of Oak Hills Church (OHC) to be disciples who make disciples by guiding all people to follow Jesus moment by moment. The staff member is responsible for providing administrative support for one or more ministries at OHC.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Supports ministry leader(s) with daily activities, including managing the flow of information by screening calls, sorting mail, responding to e-mail and website requests, calendaring, and submitting IT and Facilities requests. Records and distributes minutes as needed.
2. Develops and maintains manual and electronic filing systems.
3. Assists with event planning, implementation and assessment of activities, conferences, meetings, luncheons, leader trainings, and special events.
4. Coordinates event and program activities to include room reservation and set-up, technical and audio requirements, refreshments, handouts, study materials, and guides. Ensures each event is provided with quality services, security if needed, and preparedness.
5. Coordinates event registrations and attendance reporting.
6. Collects money, prepares deposits, processes reimbursements, and keeps record of expenditures.
7. Assists ministry leaders with coordination of external promotions content collections; collaborates with Creative Team the ministry’s design and promotional needs. Prepares invitations, mail outs, branding materials, social media and web pages, etc., with finalized content.
8. Provides internal promotions support such as labels, flyers, volunteer invitations and event promotional trinkets.
9. Assist with the recruitment, selection, and training of volunteers.
10. Monitors inventory of ministry resources, office supplies, and educational materials.
11. Attends and participates in departmental and staff meetings as needed.
12. Assists in yearly budgeting process.
13. Other duties and responsibilities as assigned.

OHC STAFF EXPECTATIONS

1. Active relationship with Jesus Christ sustained through personal spiritual practices.
2. Embodies Christlikeness and leads with humility, character, and love.
3. Demonstrates commitment to unity and willingness to work in a collaborative team environment.
4. Personally engaged with OHC’s mission and vision.
5. Supportive of OHC’s beliefs, values, discipleship commitments, and distinctives.
6. Consistently models the Staff Values.
7. Attends Membership Class and becomes a member within three (3) months of employment.

MINIMUM QUALIFICATIONS

1. High School diploma or GED. Two (2) years of college preferred.
2. Two (2) years of para-professional, bookkeeping, or administrative experience.
3. Experience can substitute for education.

KNOWLEDGE AND ABILITIES

1. Knowledge of principles of organizational and administrative practices.
2. Knowledge of computer office applications and equipment.
3. Knowledge of basic accounting principles.
4. Knowledge of English grammar and vocabulary.
5. Knowledge of research and arithmetical methods.
6. Ability to work independently with limited supervision.
7. Available to work with occasional flexibility in schedule.
8. Ability to discern and maintain confidentiality.
9. Ability to communicate clearly and effectively through both verbal and written means.
10. Ability to establish and maintain effective working relationships with ministry volunteers.
11. Ability to perform all the physical, intellectual, and analytical requirements of the position including decision making.

PHYSICAL REQUIREMENT AND WORKING CONDITIONS

Occasional lifting/carrying up to 20 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.

Typically, Monday - Friday

When the OHC Job Application is completed, submit the application and your resume, either by email (PDF files recommended) to Human Resources ([e-mail]), or hand delivery or mail to our office located at 19595 IH 10 W, San Antonio, TX 78257. Resumes without an attached employment application will not be considered.