Plans and Staff Coordination Services

People, Technology & Processes, LLC; Tampa (FL); On-site; USD 80,000 - 110,000; Full time

Job summary

People, Technology & Processes, LLC seeks an experienced administrative coordinator to support J5-Plans at MacDill AFB, handling travel, scheduling, and security coordination under TS/SCI clearance.

The role requires a decade of military service and experience in Joint/Combined Command environments; proficiency with Word, Excel, and PowerPoint is essential. Responsibilities include calendars, staff support, and coordination with security offices.

Qualifications

• At least 10 years of military service.
• At least 2 years of experience at a Joint or Combined Command Headquarters.

Responsibilities

• Providing administrative support and coordination for J5-Plans divisions and contract staff.
• Support for travel coordination and use of the Defense Travel System (DTS).
• Assist with ID cards, security badges, and computer network requirements.
• Coordinate logistical support for daily activities, conferences, and working groups.
• Maintain calendars and assist with short- and long-range events.

Skills

English language proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Description

PWS Title: Plans and Staff Coordination Services

Location: MacDill AFB

Clearance Type: TS/SCI

Responsibilities (including But Not Limited To)

• Providing administrative support and coordination for J5-Plans divisions and all contract staff. Providing support on travel coordination and use of the Defense Travel System (DTS).
• Supporting contract staff administrative requirements. Assisting with ID card, security badge, and computer network requirements.
• Coordinating logistical support for daily activities as well as conferences and working groups. Assisting with scheduling of meeting rooms, conference rooms and external venues as required.
• Maintaining calendars, including daily calendars for key leaders, and assisting with short- and long-range calendars and other battle rhythm events.
• Assisting with facility and administrative support at other various locations as needed when requested by the Government.
• Serving as the alternate J5-PlansTask Management Tool Administrator. Disseminate, track, update, and assist with identifying personnel to execute USCENTCOM, Joint Staff, and DoD taskings to J3, J5 and J4 as assigned.
• Assisting with daily reporting requirements; monitoring and tracking evaluations; maintaining personnel evaluations; in and out processing of division personnel; compile and maintain supply inventory for government purchase card holder; assist with personnel and facility security management.
• Providing support to the Special Security Office and creating staff clearance validations/request and coordinate with other SSO POC's and update access files.

Qualifications

• At least 10 years of military service
• At least 2 years of experience at a Joint or Combined Command Headquarters
• Effective understanding and use of the English language, to include clear, effective, and grammatically correct oral and written communication
• A demonstrated working knowledge of Microsoft Word, Excel and PowerPoint.