Midmarket Operations & Executive Admin

Insperity Support Services, L.P.; Kingwood (WV); On-site; USD 42,000 - 54,000; Full time

Job summary

Insperity seeks an experienced Administrative Support specialist to assist the General Manager and staff. The role requires strong organizational abilities, discretion, and the ability to manage calendars, travel arrangements, and routine correspondence.

Responsibilities include producing documents in Word, PowerPoint, Excel, and Project; coordinating meetings; and supporting budget and purchasing tasks. A high school diploma is required, with an associate degree preferred.

Qualifications

• High School Diploma or equivalent is required.
• Associate’s Degree is preferred.
• Five or more years experience in related administrative positions.
• Secretarial training in an accredited program preferred.

Responsibilities

• Makes travel arrangements and maintains schedules and calendars; coordinates meetings and agendas.
• Screens telephone calls, visitors and correspondence; routes to appropriate staff.
• Produces documents using Word, PowerPoint, Excel and Project; prepares graphics and charts.
• Coordinates routine personnel updates, budget reporting, expense documentation, and purchasing duties.
• Maintains accurate records and provides timely information for leadership.
• Sets up and maintains filing system; updates and purges as necessary.
• Assembles data for special projects and ensures reporting accuracy.
• Acts as a single point of contact for facilities, moves, and new hires.

Skills

Administrative experience

Organization skills

Communication

Education

High School Diploma or equivalent

Associate’s Degree preferred

Tools

Microsoft Word

PowerPoint

Excel

Project

Job description

Insperity seeks an experienced Administrative Support specialist to assist the General Manager and staff. The role requires strong organizational abilities, discretion, and the ability to manage calendars, travel arrangements, and routine correspondence.

Responsibilities include producing documents in Word, PowerPoint, Excel, and Project; coordinating meetings; and supporting budget and purchasing tasks. A high school diploma is required, with an associate degree preferred.