Middle School Office Secretary & Records Coordinator

Young World Physical Education; Strasburg (CO); On-site; USD 27,000 - 41,000; Full time

Job summary

Strasburg School District 31 J Hemphill Middle School in Strasburg, Colorado is seeking a Middle School Administrative Assistant to support the building secretary and principal. This full-time role handles a variety of school office functions and high-level administrative tasks.

The ideal candidate will have a high school diploma and several years of clerical experience, strong organizational and communication skills, and the ability to work with confidential information.

Qualifications

• High school diploma or equivalent required.
• Minimum three years clerical/secretarial experience preferred.
• Ability to handle confidential information.
• Excellent written and oral communication.
• Strong organizational and time-management skills.

Responsibilities

• Oversees office functions for timely and accurate completion, coordinating with support staff.
• Enrolls/drops students and handles accompanying paperwork.
• Processes mail and prepares reports; maintains staff and building files.
• Provides first aid as needed.
• Monitors immunization records and health folders.
• Prepares health-related reports and maintains insurance records.
• Prepares meeting notifications, agendas and minutes, and distributes them.
• Coordinates collection and processing of forms for local, state and federal programs.
• Administers/monitors medications for students and documents treatments.
• Performs other duties as assigned.

Skills

Office administration

Communication skills

Confidential information handling

Organizational skills

Data entry / keyboarding

Education

High School diploma or equivalent

Minimum three years clerical/secretarial experience

Tools

Microsoft Office

Database/Spreadsheet/Word processing software

Job description

Strasburg School District 31 J Hemphill Middle School in Strasburg, Colorado is seeking a Middle School Administrative Assistant to support the building secretary and principal. This full-time role handles a variety of school office functions and high-level administrative tasks.

The ideal candidate will have a high school diploma and several years of clerical experience, strong organizational and communication skills, and the ability to work with confidential information.