School Office Assistant - Part-Time (10 Months)

Young World Physical Education; Hazleton (Luzerne County); On-site; USD 17,000 - 22,000; Part time

Job summary

Hazleton Area School District is seeking an Office Assistant – School Based for Hazleton Elementary/Middle School. The role supports the front office, answers calls, greets visitors, and maintains student records with confidentiality and professionalism.

The position requires a high school diploma, strong Microsoft Office skills, and the ability to multi-task in a busy school environment. This part-time, 10-month role emphasizes reliability and teamwork within the Office of the Principal.

Qualifications

• High school diploma and general office experience.
• Excellent phone etiquette.
• Exceptional interpersonal communication skills.
• Ability to multi-task and meet deadlines.
• Strong office skills including confidentiality.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and internet navigation.
• Clearances and pre-employment requirements: Act 24/34/114/151/168 and TB/drug testing.

Responsibilities

• Greet and assist visitors in a professional manner.
• Answer telephone calls, take messages, and direct inquiries to appropriate staff.
• Interact courteously with district personnel and the public.
• Perform clerical duties: typing, photocopying, faxing, filing, and collating documents.
• Assist with daily absentee reporting for the school.
• Maintain records of student entries, transfers, and withdrawals.
• Assist administrative staff as needed.
• Call parents regarding student absences when requested.
• Use student and transportation software in daily office operations.
• Process incoming and outgoing mail and deliveries.
• Distribute intra-district mail and deliveries.
• Maintain monthly procedure manual and update as necessary.
• Regular attendance and adherence to district policies.

Skills

Excellent phone etiquette

Interpersonal communication

Multitasking

Organizational skills

Written and verbal communication

Confidentiality

Time management

Independent work

Education

High school diploma

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Hazleton Area School District is seeking an Office Assistant – School Based for Hazleton Elementary/Middle School. The role supports the front office, answers calls, greets visitors, and maintains student records with confidentiality and professionalism.

The position requires a high school diploma, strong Microsoft Office skills, and the ability to multi-task in a busy school environment. This part-time, 10-month role emphasizes reliability and teamwork within the Office of the Principal.