Administrative Assistant - Capitol Heights Middle School

Montgomery-Public-Schools; Montgomery (AL); On-site; USD 28,000 - 36,000; Full time

Job summary

Montgomery Public Schools is seeking an Administrative Assistant for a middle school position with a 222-day work year. Responsibilities include clerical support, preparing documents, and acting as a main office contact while maintaining confidentiality for students and staff.

The role requires a high school diploma or GED and proven experience in office administration. Background check and fingerprinting are mandatory, with a $46.20 fee, and pro-rating applies for mid-term hires.

Qualifications

• Strong oral and written communication skills.
• Regular and punctual attendance required.
• Create letters, forms, and other associated documents.
• Type a variety of routine and complex documents, reports, forms, and correspondence.
• Assist with administrative and student-related activities such as registration, calling absentees, preparing reports, contacting parents, checking students in/out.

Responsibilities

• Perform clerical and administrative support for an office or administrator.
• Prepare correspondence, files, and documents using a word processor or other data management software.
• Serve as point of contact for an office, providing information and guidance.
• Maintain files, inventories, and other records both manually and automated.
• Foster a positive relationship with parents, volunteers, and other school visitors.
• Perform other related duties as assigned.
• Regular and punctual attendance required.
• Create letters, forms, and other associated documents.
• Type a variety of routine and complex documents, reports, forms, and correspondence.
• Assist with various administrative and student-related activities such as registration, calling absentees, preparing reports, contacting parents, checking students in/out, and any other related tasks.
• Operate various types of office equipment such as copiers, faxes, scanners, etc.
• Maintain confidentiality of sensitive data and information pertaining to individual students and/or the overall program.

Skills

Oral & written communication

Punctual attendance

Education

High school diploma / GED

Tools

Word processing

Automated information systems

Office equipment operation

Job description

JOB DESCRIPTION: Administrative Assistant - Middle School - 222 Days

Essential functions:

• Perform various clerical and administrative support for an office or administrator
• Prepare correspondence, files, and documents using a word processor or other data management software
• Serve as point of contact for an office, providing information and guidance
• Maintain files, inventories, and other records both manually and automated
• Foster a positive relationship with parents, volunteers, and other school visitors
• Perform other related duties as assigned
• Regular and punctual attendance required
• Create letters, forms, and other associated documents
• Type a variety of routine and complex documents, reports, forms, and correspondence
• Assist with various administrative and student-related activities such as registration, calling absentees, preparing
  reports, contacting parents, checking students in/out, and any other related tasks
• Operate various types of office equipment such as copiers, faxes, scanners, etc.
• Maintain confidentiality of sensitive data and information pertaining to individual students and/or the overall program

Qualifications:

• High school diploma, GED, or sufficient education, training, and experience to successfully perform the duties of
  the position
• Extensive experience in clerical or similar administrative positions
• Demonstrated experience with automated information management systems, including word processing
• Strong oral and written communication skills
• Regular and punctual attendance required
• Create letters, forms, and other associated documents
• Type a variety of routine and complex documents, reports, forms, and correspondence
• Assist with various administrative and student-related activities such as registration, calling absentees, preparing
  reports, contacting parents, checking students in/out, and any other related tasks
• Operate various types of office equipment such as copiers, faxes, scanners, etc.
• Maintain confidentiality of sensitive data and information pertaining to individual students and/or the overall program

SPECIAL NOTE: The person selected for this position must agree to a background check, be fingerprinted, and pay a $46.20 fee. This is required by law.

SPECIAL NOTE: For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.

(The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011,
Section 4(3)(b), tenure may not be gained by time served in this position).

THE MONTGOMERY COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. "NO PERSON SHALL BE DENIED EMPLOYMENT OR BE EXCLUDED FROM PARTICIPATION IN ANY PROGRAM OR ACTIVITY ON THE BASIS OF DISABILITY, SEX, RACE, RELIGION, NATIONAL ORIGIN, COLOR OR AGE."