Middle School Administrative Assistant

TrulyHired; Michigan; On-site; USD 32,000 - 42,000; Full time

Job summary

Clinton Community Schools in Clinton Township is seeking a Middle School Administrative Assistant to provide clerical support under the building principal. The role involves maintaining confidentiality of student data, assisting with enrollment, scheduling, records, and meeting coordination.

Candidates should have a high school diploma and experience with campus and office software. The position supports students, families, and staff with accuracy and discretion, with duties expanding as needed.

Qualifications

• High school diploma or equivalent.
• Experience with Infinite Campus and/or eFinance web-based programs.
• Experience with word processing, spreadsheets, and database software including Word, Excel, PowerPoint, Google Docs/Sheets/Slides.

Responsibilities

• Answer telephones, respond to routine questions, set appointments, and route calls to appropriate persons.
• Process changes to student database.
• Assume responsibility for records and regular reports, including maintenance of records and files.
• Assist with enrollment of students.
• Assist with meeting coordination.
• Assist with special projects as needed.
• Assist with grant compliance tasks.
• Receive visitors, new parents, and students.
• Answer questions, resolve student conflicts and concerns.
• Prepare various reports.
• Maintain school and student records.
• Assist with count day preparation.
• Coordinate registration process.
• Regular and reliable attendance.
• Other duties as assigned.

Skills

Word processing

Spreadsheets

Database software

Education

High school diploma

Tools

Infinite Campus

eFinance

Word

Excel

PowerPoint

Google Docs

Google Sheets

Google Slides

Job description

Job Description

Clinton Community Schools

Middle School Administrative Assistant

Rate of Pay and Work Schedule

• Based on experience as specified in the CESPA wage schedule.
• Benefits as specified in the CESPA agreement.
• Days and Hours as specified in CESPA agreement.

Classification

Secretary (Union Position)

Under the direct supervision of the building principal, responsible for performing clerical support and other office duties in the school, maintaining confidentiality of academic, health, and special education information. Supporting the broad array of services provided to students, parents, instructional and support employees. Works with limited supervision.

Education & Experience

• High school diploma or equivalent
• Experience with Infinite Campus and/or eFinance web-based programs
• Experience with word processing, spreadsheets, and database software including, but not limited to Word, Excel, Powerpoint, Google Docs, Google Sheets, Google Slides

Job Responsibilities

• Answer telephones, respond to routine questions, set appointments, and route calls to appropriate persons
• Process changes to student database
• Assume responsibility for records and regular reports, including maintenance of records and files
• Assist with enrollment of students
• Assist with meeting coordination
• Assist with special projects as needed
• Assist with grant compliance tasks
• Receive visitors, new parents, and students
• Answer questions, resolve student conflicts and concerns
• Prepare various reports
• Maintain school and student records
• Assist with count day preparation
• Coordinate registration process
• Regular and reliable attendance
• Other duties as assigned

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Travel Requirements

Limited travel to and from meetings may be required.

Criminal History Check

Upon hire, employees of Clinton Community Schools are fingerprinted for a Michigan and FBI criminal history check. The processing fee is the responsibility of the applicant.

Deadline

Posting will remain open until filled.