Mid Contract Closeout Specialist

Kent, Campa and Kate Inc; Bethesda (MD); Híbrido; USD 42.000 - 60.000; Jornada completa

Descripción de la vacante

Kent, Campa and Kate Incorporated (KCK) is seeking a Mid Contract Closeout Specialist to support NIH closeout activities. The role currently follows a remote schedule with potential shift to in-office or hybrid work; located in Bethesda, MD, offering full-time hours at $37.00/hour.

Required are a Bachelor’s in Finance or Accounting and 3+ years of federal contracting closeout experience, plus PRISM knowledge and strong IT/Excel skills.

Formación

• Bachelor’s degree in Finance or Accounting required.
• Minimum three years in federal contracting/acquisition support.
• Experience with contract closeout processes and procedures.
• Knowledge of PRISM contract system and training completed.
• Proficiency with IT communications systems and MS Office.

Responsabilidades

• Collect and prepare materials for contract-related activities with NIH.
• Coordinate and respond to vendor inquiries for contract closeout.
• Interface with NIH staff and Contracting Officer’s Representative on questions.
• Train staff in PRISM and NIH IT programs.
• Ensure access to files and NIH contract specialists.
• Draft and issue contract expiration letters.
• Request missing/final documents from vendors.
• Audit contract files for complete closeout and desk audits.
• Learn NIH contract file structures and closeout workflows.
• Follow HHS Closeout guidelines and maintain documentation.

Conocimientos

Federal contracting

Closeout processes

PRISM system

IT communications

Time management

Attention to detail

Microsoft Excel

Verbal/written communication

Educación

Bachelor’s Degree in Finance or Accounting

Herramientas

Microsoft Office

PRISM training

Descripción del empleo

Background

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Mid Contract Closeout Specialist position.

Position Description

The Mid Contract Closeout Specialist will provide contract closeout support services to the National Institute of Health. This position is currently anticipated to follow a remote schedule, however, the company reserves the right to modify this arrangement at its discretion, transitioning to an in-office or hybrid work model if deemed necessary in the future. The work is located in Bethesda, MD. Pay Rate: $37.00/hourly, full-time

Requirements

• Education Minimum: Bachelor’s Degree from an accredited college or university in Finance or Accounting.
• Experience Minimum: Three (3) years of experience in federal contracting/acquisition support, to include experience in closing out a wide range of government contracts.
• Must have experience, knowledge, and understanding of contract closeout processes and procedures.
• System knowledge of PRISM and completed PRISM Contract training.
• Demonstrated experience and knowledge of necessary IT communication systems.
• Demonstrated ability to assess contract processes and procedures.
• Excellent written and verbal communications skills.
• Strong organizational skills and attention to detail.
• Exceptional time management skills.Proficiency with Microsoft Suite (i.e., Excel, Word, etc.).

Work Duties

• Work with NIH staff to collect and gather materials for contracts related activities.
• Respond to vendor inquiries and coordinate contract closeout.
• Communicate with NIH Contracting Officer’s Representative and NIH acquisition staff when any questions arise on specific contracts being closed out.
• Train staff in the use of PRISM Contract system and NIH specific IT programs.
• Work directly with NIH acquisition staff to ensure access to files and NIH contract specialists.
• Prepare and issue contract expiration letters to vendors.
• Request missing and final documents from vendors.
• Audit all contract files for closeout to ensure contracts are complete for proper closeout, performing desk audits of all contracts received and closed.
• Work with each of the NIH teams to learn how contracts and contract files are structured.
• Comply with HHS Contract Closeout Guide procedures and guidelines.
• Provide documentation for work products and documents related to collecting and gathering materials for closeout related activities.
• Provide documentation for work products and documents related to maintaining all contract closeout files, update the list and location of the closed files, and maintain all spread sheets in excel on the status of all expired contracts including the standard operating procedures.
• Provide status of all closeout projects, including those requested, in progress, and completed.
• Provide status of any issues or problems as well as how they are being addressed/resolved, and a timeline for resolution.

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.