Mid Contract Closeout Specialist

Kent, Campa and Kate; Bethesda (MD); On-site; USD 65,000 - 95,000; Full time

Job summary

Kent, Campa and Kate Incorporated (KCK) seeks a Mid Contract Closeout Specialist to support NIH contract closeouts from Bethesda, MD. The role is described as remote initially, with potential transition to in-office or hybrid work while located in Bethesda.

The candidate should have a Bachelor’s in Finance or Accounting with 3+ years in federal contracting closeout, plus PRISM experience and strong IT/communication skills. Proficiency in Microsoft Office is required.

Qualifications

• Bachelor’s degree in Finance or Accounting from an accredited college or university.
• At least three years of federal contracting closeout experience.
• Strong knowledge of contract closeout processes and procedures.
• Experience with PRISM and NIH IT programs.
• Proficiency with Microsoft Excel and Word.

Responsibilities

• Collect and gather materials for contract closeout activities with NIH staff.
• Respond to vendor inquiries and coordinate contract closeout.
• Communicate with NIH Contracting Officer’s Representative and NIH staff.
• Train staff in PRISM Contract system and NIH IT programs.
• Audit contract files for complete closeout and maintain status records.

Skills

Contract closeout knowledge

Written & verbal communication

Organizational skills

Time management

Ability to assess processes

Education

Bachelor’s Degree in Finance or Accounting

Tools

PRISM

PRISM Contract training

Microsoft Office (Excel, Word)

Job description

Background:

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Mid Contract Closeout Specialist position.

Position Description:

The Mid Contract Closeout Specialist will provide contract closeout support services to the National Institute of Health. This position is currently anticipated to follow a remote schedule, however, the company reserves the right to modify this arrangement at its discretion, transitioning to an in-office or hybrid work model if deemed necessary in the future. The work is located in Bethesda, MD.

Requirements:

• Education Minimum: Bachelor’s Degree from an accredited college or university in Finance or Accounting.
• Experience Minimum: Three (3) years of experience in federal contracting/acquisition support, to include experience in closing out a wide range of government contracts.
• Must have experience, knowledge, and understanding of contract closeout processes and procedures.
• System knowledge of PRISM and completed PRISM Contract training.
• Demonstrated experience and knowledge of necessary IT communication systems.
• Demonstrated ability to assess contract processes and procedures.
• Excellent written and verbal communications skills.
• Strong organizational skills and attention to detail.
• Exceptional time management skills.
• Proficiency with Microsoft Suite (i.e., Excel, Word, etc.).

Work Duties (including, but not limited to):

• Work with NIHstaff to collect and gather materials for contracts related activities.
• Respond to vendor inquiries and coordinate contract closeout.
• Communicate with NIH Contracting Officer’s Representative and NIHacquisition staff when any questions arise on specific contracts being closed out.
• Train staff in the use of PRISM Contract system and NIH specific IT programs.
• Work directly with NIH acquisition staff to ensure access to files and NIH contract specialists.
• Prepare and issue contract expiration letters to vendors.
• Request missing and final documents from vendors.
• Audit all contract files for closeout to ensure contracts are complete for proper closeout, performing desk audits of all contracts received and closed.
• Work with each of the NIHTeams to learn how contracts and contract files are structured.
• Comply with HHS Contract Closeout Guide procedures and guidelines.
• Provide documentation for work products and documents related to collecting and gathering materials for closeout related activities.
• Provide documentation for work products and documents related to maintaining all contract closeout files, update the list and location of the closed files, and maintain all spread sheets in excel on the status of all expired contracts including the standard operating procedures.
• Provide status of all closeout projects, including those requested, in progress, and completed.
• Provide status of any issues or problems as well as how they are being addressed/resolved, and a timeline for resolution.

Equal Opportunity:

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.