Miami Real Estate Construction Project Coordinator

Greenberg Traurig; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Greenberg Traurig in Miami seeks a Project Assistant to provide essential support to the Construction Real Estate Practice Group. The role emphasizes document management, transaction coordination, and administrative support for real estate and litigation matters, with overtime as needed.

Based in our Miami office five days a week, the candidate will assist paralegals, manage iManage files, prepare closing binders, and track project timelines and regulatory docs while collaborating across teams

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Real estate or litigation-related legal experience preferred.

Responsibilities

• Manages the storage and organization of documents in iManage in collaboration with the legal team.
• Reviews and documents daily correspondence scanned by the Office Services team in iManage.
• Maintains case and transaction-related document databases pursuant to department standards; updates physical files as necessary
• Assists in organizing and maintaining files in the transaction and closing war room for real estate construction projects.
• Prepares and organizes closing binders and due diligence materials for real estate transactions.
• Assists in tracking and maintaining project timelines, contracts, permits, and regulatory compliance documentation.
• Coordinates with external vendors, couriers, and government offices to ensure timely filing and delivery of required documents.
• Acts as a runner for time-sensitive tasks, including the procurement of checks for Notices of Bond and Notices of Commencement, often coordinating with couriers to meet deadlines.
• Works with extranet sites, downloading and storing data using established naming conventions.
• Creates indices of documents per provided examples.
• Provides clerical support to paralegals, including assistance with binder preparation and administrative tasks.
• Assists with legal and administrative projects, department duties, and special projects as assigned.
• Proficient in creating PowerPoint presentations and Excel spreadsheets to support project tracking and presentations.
• Uses Microsoft Office Suite and other firm software applications to complete tasks efficiently.
• Opening matters new matters
• Maintaining Construction Team's Client Matter List
• Monitoring Deadlines and Circulating Reminders
• Working on all aspects of Notices of Commencement including recording with various counties.
• Organizing iManage Folder Structures

Skills

Critical thinking

Research

Analytical skills

Highly organized

Attention to detail

Interpersonal skills

Self-starter

Time management

Communication skills

Systems mindset

Education

Bachelor's degree

Tools

PowerPoint

Excel

Outlook

Word

Adobe Acrobat

iManage

Job description

Greenberg Traurig in Miami seeks a Project Assistant to provide essential support to the Construction Real Estate Practice Group. The role emphasizes document management, transaction coordination, and administrative support for real estate and litigation matters, with overtime as needed.

Based in our Miami office five days a week, the candidate will assist paralegals, manage iManage files, prepare closing binders, and track project timelines and regulatory docs while collaborating across teams