Administrative Assistant | Mesa Complex

Legends Global; Mesa (AZ); Presencial; USD 25.000 - 39.000; Jornada completa

Descripción de la vacante

Legends Global is seeking an Administrative Assistant to support the Mesa Convention Center leadership with day-to-day operations, including administrative tasks, scheduling, travel, and financial support. The ideal candidate is organized, detail-oriented, and customer-focused with the ability to handle multiple priorities and maintain confidentiality.

This on-site role is based in Mesa, AZ, offering opportunities to work closely with executives and teams across the venue.

Formación

• High school diploma or equivalent required; secretarial training preferred.
• At least two years of administrative or office support experience.
• Proficient with word processing and spreadsheet apps; typing speed of 55 wpm minimum.
• Clear, professional verbal and written communication; strong organization and discretion with confidential information.

Responsabilidades

• Administrative and Office Support: Manage calls, respond to routine requests, connect contacts with resources, prepare and file documents, monitor supplies.
• Scheduling Travel and Coordination: Maintain calendars, schedule meetings, arrange travel and prepare expense reports, track follow-ups.
• Finance and Leadership Support: Assist with preparation of financial statements and contracts, provide backup support to leadership as needed.

Conocimientos

Typing 55 wpm

Verbal & written communication

Organization & attention to detail

Confidentiality handling

Flexibility under pressure

Collaborative/service-oriented mindset

Educación

High school diploma or equivalent

Secretarial training preferred

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

POSITION: Administrative Assistant
LOCATION: Mesa Convention Center | Mesa, AZ

About Legends Global

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center — from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking.

With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale, expertise, and connectivity to help our partners grow. The Legends Global Way guides how we operate: Align, Scale, Connect, Team, Win — shared success, repeatable systems, connected solutions, unstoppable teams, and wins that are earned every day.

About The Role

The Administrative Assistant serves as a key support partner for the Mesa Convention Center leadership team, helping ensure efficient day-to-day operations across the venue. This role provides administrative, scheduling, travel, and financial support to the Director of Administration and Finance, while also assisting the General Manager as needed. The ideal candidate is highly organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities, maintain confidentiality, and build strong working relationships across all levels of the organization.

About Mesa Convention Center

Located in downtown Mesa, Arizona, Mesa Convention Center is the largest event venue in the East Valley. The venue features nearly 40,000 square feet of flexible meeting and exhibit space, 26 breakout rooms, 40,000 square feet of outdoor function space, and an outdoor amphitheater with capacity for up to 5,000 guests. From conferences and trade shows to community gatherings, festivals, and live entertainment, Mesa Convention Center provides a versatile setting for memorable events and experiences.

What You’ll Do (key Responsibilities & Outcomes)

Administrative and Office Support

• Manage incoming telephone calls, respond to routine requests, and connect internal and external contacts with the appropriate resources.
• Prepare, format, organize, and file correspondence and other business documents with accuracy and discretion.
• Monitor office supply needs and coordinate replenishment to support uninterrupted operations.

Scheduling Travel and Coordination

• Maintain calendars, schedule appointments, and coordinate meetings so leaders and stakeholders have clear, timely information.
• Arrange business travel and prepare expense reports in accordance with company processes and deadlines.
• Track follow-ups and changing priorities, adjusting plans as needed to keep work moving.

Finance and Leadership Support

• Assist the Director of Administration and Finance with the preparation and organization of financial statements, lease agreements, and other financial documents.
• Provide backup administrative support to the General Manager in the Executive Assistant’s absence or as business needs require.
• Complete other related responsibilities as assigned in support of venue and team priorities.

What You Bring (qualifications & Experience)

• High school diploma or equivalent required; additional administrative or secretarial training preferred.
• At least two years of administrative, secretarial, or office support experience.
• Proficiency with word-processing and spreadsheet applications, with the ability to type at least 55 words per minute.
• Clear and professional verbal and written communication skills.
• Strong organization, attention to detail, and the ability to manage confidential or sensitive information appropriately.
• Ability to remain flexible, adapt to changing priorities, and perform effectively under pressure.
• A collaborative, service-oriented approach and sound judgment when supporting leaders, colleagues, and external contacts.

WORK ENVIRONMENT & TRAVEL

• This role is based on site in Mesa, AZ
• You may be required to work a non traditional schedule including nights, weekends, and holidays

At Legends Global, our people power every success. You’ll work alongside exceptional talent, learn from world-leading experts, and contribute to projects that set the standard across sports, entertainment, hospitality, and live experiences. If you’re driven to operate at the highest level, build with purpose, and help partners win on the biggest stages, you’ll thrive here.

Compensation

Legends Global offers a competitive hourly rate for this opportunity.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.