Administrative Assistant | Mesa Complex

ASM Global LLC.; United States; On-site; USD 25,000 - 39,000; Full time

Job summary

Legends Global is seeking an Administrative Assistant for Mesa Convention Center in Mesa, AZ. You will support the leadership team with administrative tasks, scheduling, travel, and financial paperwork, ensuring smooth day-to-day operations.

The role is based on-site and involves collaboration with directors and staff to keep events on track. The position requires organization, discretion, reliable communication, and the ability to handle multiple priorities while maintaining confidentiality.

Qualifications

• High school diploma or equivalent required; additional admin training preferred.
• Minimum two years of administrative or office support experience.
• Proficiency with word processing and spreadsheets; type at least 55 WPM.
• Clear, professional verbal and written communication skills.
• Strong organization and ability to handle confidential information.

Responsibilities

• Provide administrative, scheduling, travel, and financial support to venue leadership.
• Manage calendars, prepare documents, and coordinate meetings with internal and external contacts.
• Coordinate business travel and expense reporting; track follow-ups and priorities.
• Assist leadership and backstop the General Manager as needed; support venue priorities.

Skills

Administrative experience

Typing 55 wpm

MS Word

MS Excel

Verbal and written communication

Confidentiality

Organization

Multi-priority management

Education

High school diploma or equivalent

Administrative training

Tools

MS Word

MS Excel

Job description

POSITION: Administrative Assistant

LOCATION: Mesa Convention Center | Mesa, AZ

ABOUT LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center - from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking. With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale, expertise, and connectivity to help our partners grow. The Legends Global Way guides how we operate: Align, Scale, Connect, Team, Win - shared success, repeatable systems, connected solutions, unstoppable teams, and wins that are earned every day.

About the Role The Administrative Assistant serves as a key support partner for the Mesa Convention Center leadership team, helping ensure efficient day-to-day operations across the venue. This role provides administrative, scheduling, travel, and financial support to the Director of Administration and Finance, while also assisting the General Manager as needed. The ideal candidate is highly organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities, maintain confidentiality, and build strong working relationships across all levels of the organization.

ABOUT MESA CONVENTION CENTER Located in downtown Mesa, Arizona, Mesa Convention Center is the largest event venue in the East Valley. The venue features nearly 40,000 square feet of flexible meeting and exhibit space, 26 breakout rooms, 40,000 square feet of outdoor function space, and an outdoor amphitheater with capacity for up to 5,000 guests. From conferences and trade shows to community gatherings, festivals, and live entertainment, Mesa Convention Center provides a versatile setting for memorable events and experiences.

WHAT YOU'LL DO (KEY RESPONSIBILITIES & OUTCOMES)

Administrative and Office Support

• Manage incoming telephone calls, respond to routine requests, and connect internal and external contacts with the appropriate resources.
• Prepare, format, organize, and file correspondence and other business documents with accuracy and discretion.
• Monitor office supply needs and coordinate replenishment to support uninterrupted operations.

Scheduling Travel and Coordination

• Maintain calendars, schedule appointments, and coordinate meetings so leaders and stakeholders have clear, timely information.
• Arrange business travel and prepare expense reports in accordance with company processes and deadlines.
• Track follow-ups and changing priorities, adjusting plans as needed to keep work moving.

Finance and Leadership Support

• Assist the Director of Administration and Finance with the preparation and organization of financial statements, lease agreements, and other financial documents.
• Provide backup administrative support to the General Manager in the Executive Assistant's absence or as business needs require.
• Complete other related responsibilities as assigned in support of venue and team priorities.

WHAT YOU BRING (QUALIFICATIONS & EXPERIENCE)

• High school diploma or equivalent required; additional administrative or secretarial training preferred.
• At least two years of administrative, secretarial, or office support experience.
• Proficiency with word-processing and spreadsheet applications, with the ability to type at least 55 words per minute.
• Clear and professional verbal and written communication skills.
• Strong organization, attention to detail, and the ability to manage confidential or sensitive information appropriately.
• Ability to remain flexible, adapt to changing priorities, and perform effectively under pressure.
• A collaborative, service-oriented approach and sound judgment when supporting leaders, colleagues, and external contacts.

WORK ENVIRONMENT & TRAVEL This role is based on site in Mesa, AZ. You may be required to work a non traditional schedule including nights, weekends, and holidays At Legends Global, our people power every success. You'll work alongside exceptional talent, learn from world-leading experts, and contribute to projects that set the standard across sports, entertainment, hospitality, and live experiences. If you're driven to operate at the highest level, build with purpose, and help partners win on the biggest stages, you'll thrive here.

COMPENSATION Legends Global offers a competitive hourly rate for this opportunity. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

VEVRAA Federal Contractor. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.