Venue Administrative and Scheduling Specialist

ASM Global; Tempe (AZ); On-site; USD 25,000 - 36,000; Full time

Job summary

Legends Global in Mesa, AZ seeks an Administrative Assistant to support the Mesa Convention Center leadership with administrative, scheduling, travel, and financial tasks. This role requires discretion, strong organization, and a customer‑focused approach on-site.

Responsibilities include answering calls, formatting and filing documents, maintaining calendars, arranging travel and expense reports, and backing up the General Manager when needed.

Qualifications

• High school diploma or equivalent.
• At least two years of administrative, secretarial, or office support experience.
• Proficiency with word-processing and spreadsheet applications, typing at least 55 wpm.
• Clear and professional verbal and written communication skills.
• Strong organization and attention to detail; ability to handle confidential information.
• Flexible and able to adapt to changing priorities; able to work under pressure.
• Collaborative, service-oriented approach to supporting leaders and colleagues.

Responsibilities

• Manage incoming calls and route routine requests to resources.
• Prepare, format, organize, and file correspondence and documents with accuracy and discretion.
• Monitor office supplies and coordinate replenishment to support operations.

Skills

Typing 55 wpm

Word processing

Spreadsheets

Communication skills

Organizational skills

Confidentiality

Adaptability

Collaboration

Education

High school diploma or equivalent

Secretarial training preferred

Tools

MS Word

MS Excel

Job description

Legends Global in Mesa, AZ seeks an Administrative Assistant to support the Mesa Convention Center leadership with administrative, scheduling, travel, and financial tasks. This role requires discretion, strong organization, and a customer‑focused approach on-site.

Responsibilities include answering calls, formatting and filing documents, maintaining calendars, arranging travel and expense reports, and backing up the General Manager when needed.