Merchandise Sample Coordinator

Born Primitive; Virginia Beach (VA); On-site; USD 45,000 - 50,000; Full time

Job summary

B Born Primitive in Virginia Beach is seeking a Merchandise Assistant to manage the sample lifecycle from request to receipt, labeling, and distribution. You will support Product Development, Design, Merchandising, Marketing, and QA to ensure samples arrive on time for fittings, line reviews, photoshoots, and sales needs.

The role requires high organization, attention to detail, and the ability to thrive in a fast-paced, cross-functional environment.

Qualifications

• Experience managing a sample lifecycle from request to receipt, labeling, and distribution.
• Strong organization and attention to detail in a fast-paced, cross-functional environment.
• Proficiency with PLM or sample management tools.

Responsibilities

• Manage inbound/outbound sample traffic including proto, fit, SMS, PPS, TOP, and marketing samples.
• Maintain detailed sample logs, tracking status, location, and deadlines in PLM.
• Inspect samples for accuracy and quality against request specs.
• Tag, organize, and store samples in a retrievable system.
• Coordinate sample needs across Product Development, Design, Merchandising, Marketing, and Sales.
• Prepare samples for fittings, design reviews, line reviews, and seasonal assortment meetings.
• Support Marketing by organizing samples for photo shoots and influencer sends.
• Manage sample check-in/check-out with internal teams and external partners.
• Analyze sales data to identify opportunities; maintain weekly dashboards.
• Provide competitive research and trend input for merchandising decisions.
• Communicate ETAs and delays with vendors; escalate concerns when needed.
• Track sample comments and approvals to relevant teams.
• Keep sample room clean and organized; support seasonal archiving and disposal.
• Prepare sample boxes and manage shipping logistics.

Job description

B Born Primitive in Virginia Beach is seeking a Merchandise Assistant to manage the sample lifecycle from request to receipt, labeling, and distribution. You will support Product Development, Design, Merchandising, Marketing, and QA to ensure samples arrive on time for fittings, line reviews, photoshoots, and sales needs.

The role requires high organization, attention to detail, and the ability to thrive in a fast-paced, cross-functional environment.