Merchandise Assistant

Born Primitive, LLC; Virginia Beach (VA); On-site; USD 45,000 - 50,000; Full time

Job summary

Born Primitive is seeking a Merchandise Assistant to manage the complete sample lifecycle, coordinating with Product Development, Design, Marketing, and QA to ensure timely, accurate labeling and ready-for-fit samples. The role requires meticulous organization and collaboration across teams.

The position is on-site at our Virginia Beach headquarters, with a focus on sample tracking, documentation, and internal communication to support seasonal assortments and photo shoots.

Qualifications

• Highly organized and detail-oriented.
• Thrives in a fast-paced, cross-functional environment.
• Strong documentation and tracking capabilities.

Responsibilities

• Manage inbound/outbound sample traffic and logs.
• Coordinate sample needs across Product Development, Design and Marketing.
• Analyze sales data to identify opportunities and track performance.
• Maintain organized sample room and archiving processes.
• Upload photos, measurements and details into PLM tracking systems.

Skills

Sample management

Cross-functional coordination

Data analysis

Tools

PLM system

Job description

Are you ready to build a career that’s not just a job but a meaningful journey? At Born Primitive, we offer more than just work — we offer a dynamic, collaborative environment where passion meets purpose. With exceptional work-life balance and a team that feels like family, you’ll thrive both personally and professionally.

Born Primitive is proudly Veteran-owned and operated, deeply rooted in the values that make our nation great: sacrifice, honor, and unwavering commitment to freedom . We’re inspired by the men and women who embody these principles, and we strive to carry their legacy forward. Our team members don’t just work here — they reflect these values in everything they do, becoming a vital part of a mission larger than themselves.

If you’re passionate about making an impact and want to grow with a company that stands for something greater, Born Primitive might be the perfect fit for you. Join us, and be part of a team that inspires and uplifts, every single day.

Position Summary

The Merchandise Assistant is responsible for managing all aspects of the sample lifecycle—from request to receipt, tracking, organization, and distribution. This role supports Product Development, Design, Merchandising, Marketing, and QA teams by ensuring samples arrive on time, are accurately labeled, and are readily available for fittings, line reviews, photo shoots, and sales needs. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, cross-functional environment.

Key Responsibilities:

Sample Management & Tracking

• Manage all inbound and outbound sample traffic, including proto, fit, SMS, PPS, TOP, and marketing samples.
• Maintain detailed sample logs, tracking status, location, and deadlines in PLM or sample management tools.
• Inspect incoming samples for accuracy, quality, and alignment with sample request specifications.
• Tag, organize, and store samples in a structured, easy-to-retrieve system.

Cross-Functional Support

• Coordinate sample needs across Product Development, Design, Merchandising, Marketing, and Sales teams.
• Prepare samples for fittings, design reviews, line reviews, and seasonal assortment meetings.
• Support the Marketing team by organizing samples for photo shoots, influencer sends, and press kits.
• Manage sample check-in/check-out to internal teams and external partners.

Analysis & Reporting

• Assist in analyzing sales data to identify opportunities, best sellers, and slow movers.
• Maintain weekly reporting dashboards and product trackers.
• Support competitive research and trend analysis to inform merchandising decisions.
• Communicate sample ETAs, delays, and issues with vendors and factories.
• Follow up on missing, late, or incorrect samples and proactively escal...
• Ensure all sample comments and approvals are tracked and relayed to the correct teams.

Operational Organization

• Maintain a clean, well-organized sample room that supports efficient workflow and seasonal transition.
• Assist in seasonal sample archiving, donation, or disposal following company guidelines.
• Prepare sample boxes and manage shipping logistics—packaging, labeling, and documentation.

Data & Documentation

• Upload photos, measurements, and sample details into PLM or tracking systems.
• Support sample-related reporting for leadership and cross-functional teams.

Compensation Information

Born Primitive is committed to pay transparency. The compensation range for this position is $45,000 - $50,000 annually, based on skills and experience. Candidates whose experience exceeds the stated qualifications are encouraged to apply, and we will evaluate compensation based on the skill set and experience they bring. This is a salaried, full-time position.

General Information

This job description is not intended to provide a complete and comprehensive list of all job duties, requirements, and responsibilities. Instead, it is provided as a general overview of the expectations for the position. This is an on-site, salaried position at our Virginia Beach headquarters. Success is measured by results, and the role requires the flexibility to meet the needs of the business whenever they arise.