MEP Estimating Coordinator | Growth into Estimator Roles

Crete United; Annapolis (MD); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

PTO

Vehicle expense reimbursement

Company cell phone

Company laptop

Growth opportunities

Job summary

General and Mechanical Services, a Crete United Company, is seeking a detail-oriented Estimating & Sales Administrative Support professional in Annapolis, MD. You will assist estimators and sales teams with bid setup, tracking, documentation, and deadline management, while maintaining bid files and logs.

You’ll coordinate vendor and subcontractor quotes, help prep proposals, and ensure clean job handoffs by entering project data and required documents in company systems.

Qualifications

• 3-5 years of experience in MEP disciplines.
• Experience in estimating or pre-construction is valuable.
• Ability to read drawings and specifications clearly.
• Strong administrative and organizational skills with attention to detail.
• Experience with bid setups, proposals, and vendor coordination.
• Trade license preferred.

Responsibilities

• Support estimators and sales team with bid setup, tracking, documentation, and deadline management.
• Create and maintain bid folders, proposal files, quote logs, drawing folders, and related estimating records.
• Track bid due dates, addenda, scope updates, vendor responses, and outstanding information requests.
• Prepare draft proposal packages, qualification lists, bid forms, alternates, and supporting documents for estimator review.
• Help maintain estimating templates, vendor lists, subcontractor lists, project data, and historical cost information.
• Solicit vendor and subcontractor quotes and organize quote logs.
• Send drawings, specifications, addenda, bid dates, and scope notes to vendors and subcontractors.
• Follow up on quote status and flag missing pricing before bid deadlines.
• Set up awarded jobs in company systems and coordinate with multiple departments for a clean startup.
• Track required forms, insurance documents, subcontractor paperwork, and internal approvals.

Skills

MEP estimating

Bid management

Sales support

Excel

Outlook

CRM

ERP

Project management systems

Tools

Excel

Outlook

CRM

ERP

Project management systems

Job description

General and Mechanical Services, a Crete United Company, is seeking a detail-oriented Estimating & Sales Administrative Support professional in Annapolis, MD. You will assist estimators and sales teams with bid setup, tracking, documentation, and deadline management, while maintaining bid files and logs.

You’ll coordinate vendor and subcontractor quotes, help prep proposals, and ensure clean job handoffs by entering project data and required documents in company systems.