Membership Coordinator - Abingdon, VA

Acquire4Hire; Abingdon (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Acquire4Hire is seeking a Membership Coordinator to provide essential clerical and administrative support within the Club. The role focuses on preparing correspondence, managing calendars, and answering inquiries from members and staff.

You will maintain records, greet visitors, oversee filing systems, and assist with events and communications while upholding strict confidentiality and high attention to detail.

Qualifications

• A high school diploma or equivalent is required.
• At least 1 year of office clerical experience.
• Typing speed of 50 words per minute or faster.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality.

Responsibilities

• Prepare correspondence and reports as requested by supervisor.
• Maintain master schedule of Club activities and events.
• Answer telephones and provide information or route calls.
• Maintain electronic and hard copy filing systems.
• Monitor office supply inventory and inform Site Coordinator when to order.
• Greet members and visitors as receptionist and maintain attendance/visitor logs.
• Perform other related secretarial or administrative duties.

Skills

Typing 50 wpm

Written and verbal communication

Organization and attention to detail

Customer relations skills

Confidentiality

Education

High school diploma or equivalent

Job description

About This Role

The Membership Coordinator provides regular clerical and administrative support to Club staff; prepares correspondence and reports, maintains schedules and calendars; answers telephones and maintains electronic and hard copy files.

What You'll Do

• Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
• Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
• Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
• Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
• Monitor office supply inventory and lets Site Coordinator know what supplies need to be ordered..
• Serves as Club receptionist, greeting all members and visitors and maintaining attendance and visitor logs.
• Perform other related secretarial or administrative duties as requested.

RELATIONSHIPS

Internal: Maintains close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/ instructions; instruct; and advise/counsel.

External: Maintains contact with members, families and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.

Requirements

• High school diploma or equivalent
• One year of office clerical experience
• Training in secretarial skills and use of common office equipment Typing/keyboarding skills of at least 50 wpm
• Good written and verbal communication skills
• Good organization and attention to detail
• Strong customer relations skills
• Able to maintain strict confidentiality