Membership Coordinator - Abingdon, VA

Boys-&girls-Club-of-the-Mountain-Empir; Abingdon (VA); On-site; USD 28,000 - 35,000; Full time

Job summary

The Boys-&girls-Club-of-the-Mountain-Empir is seeking a Membership Coordinator to provide regular clerical and administrative support to staff. You will prepare correspondence and reports, maintain schedules, answer phones, and manage files in both electronic and hard copy formats.

Responsibilities include drafting letters, handling calendars, greeting members and visitors, and ensuring confidentiality. This on-site position requires a high school diploma and one year of clerical experience.

Qualifications

• Typing and keyboarding at 50 wpm or faster.
• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to maintain confidentiality and professional conduct.

Responsibilities

• Performs secretarial duties, prepares correspondence and reports, and proofs materials.
• Maintains master schedule of activities and disseminates information to staff and families.
• Answers telephones and directs inquiries or takes messages as needed.
• Maintains filing systems, both electronic and paper, for easy retrieval.
• Monitors office supplies and notifies supervisor of needs.
• Acts as Club receptionist, greeting members and visitors and logging attendance.

Skills

Typing 50 wpm

Phone etiquette

Calendar management

Office administration

Education

High school diploma or equivalent

Job description

The Membership Coordinator provides regular clerical and administrative support to Club staff; prepares correspondence and reports, maintains schedules and calendars; answers telephones and maintains electronic and hard copy files.

What You'll Do

• Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
• Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
• Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
• Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
• Monitor office supply inventory and lets Site Coordinator know what supplies need to be ordered..
• Serves as Club receptionist, greeting all members and visitors and maintaining attendance and visitor logs.
• Perform other related secretarial or administrative duties as requested.

RELATIONSHIPS:

Internal:Maintains close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/ instructions; instruct; and advise/counsel.

External:Maintains contact with members, families and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.

Requirements

• High school diploma or equivalent
• One year of office clerical experience
• Training in secretarial skills and use of common office equipmentTyping/keyboarding skills of at least 50 wpm
• Good written and verbal communication skills
• Good organization and attention to detail
• Strong customer relations skills
• Able to maintain strict confidentiality

Minimum Education : High School or Equivalent