Membership Coordinator - Abingdon, VA

Acquire4Hire LLC; Abingdon (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Acquire4Hire LLC is seeking a Membership Coordinator to support Club staff with routine clerical tasks, prepare correspondence, and maintain calendars and files. This role emphasizes accurate record-keeping and professional communication to keep operations running smoothly.

You will greet members, answer calls, manage visitor logs, and collaborate with staff to ensure timely information flow. Strong attention to detail and confidentiality are essential in this on-site position.

Qualifications

• High school diploma or equivalent is required.
• At least one year of office clerical experience.
• Typing and keyboarding speed of at least 50 wpm.
• Excellent written and verbal communication skills.
• Strong organization and attention to detail.
• Strong customer relations skills.
• Able to maintain strict confidentiality.

Responsibilities

• Performs secretarial duties, prepares correspondence and reports, proofs materials before signature.
• Maintains master schedule of Club activities and events; disseminates information to staff and families.
• Answers telephones and provides information or takes messages.
• Maintains electronic and hard-copy filing systems for easy retrieval.
• Monitors office supply inventory and coordinates orders with Site Coordinator.
• Serves as Club receptionist, greeting members and visitors and maintaining logs.
• Performs other related secretarial or administrative duties as requested.

Skills

Typing 50 wpm

Written communication

Verbal communication

Customer relations

Organization

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Tools

Office equipment

Job description

About This Role

The Membership Coordinator provides regular clerical and administrative support to Club staff; prepares correspondence and reports, maintains schedules and calendars; answers telephones and maintains electronic and hard copy files.

About This Role

The Membership Coordinator provides regular clerical and administrative support to Club staff; prepares correspondence and reports, maintains schedules and calendars; answers telephones and maintains electronic and hard copy files.

What You'll Do

• Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
• Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
• Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
• Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
• Monitor office supply inventory and lets Site Coordinator know what supplies need to be ordered.
• Serves as Club receptionist, greeting all members and visitors and maintaining attendance and visitor logs.
• Perform other related secretarial or administrative duties as requested.

RELATIONSHIPS:

Internal: Maintains close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/ instructions; instruct; and advise/counsel.

External: Maintains contact with members, families and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.

Requirements

• High school diploma or equivalent
• One year of office clerical experience
• Training in secretarial skills and use of common office equipment Typing/keyboarding skills of at least 50 wpm
• Good written and verbal communication skills
• Good organization and attention to detail
• Strong customer relations skills
• Able to maintain strict confidentiality