Membership Coordinator

Gen3electric; Philadelphia (Philadelphia County); On-site; USD 40,000 - 80,000; Full time

Job summary

A leading company in HVAC services is seeking a motivated Membership Coordinator in Philadelphia. This role focuses on enhancing member engagement and experience, through scheduling, retention analysis, and collaboration across departments. Ideal candidates will have experience in customer success and possess excellent communication skills, setting the stage for a fulfilling career in a family-owned organization committed to exceptional service.

Qualifications

• 2+ years of experience in customer success or similar client-facing role.
• Experience in HVAC/electrical or subscription-based programs a plus.
• Highly organized with excellent follow-up abilities.

Responsibilities

• Proactively contact members to schedule their maintenance appointments.
• Track and analyze membership metrics including retention rates.
• Coordinate with internal departments for membership initiatives.

Skills

Customer Success

Communication

Time Management

Problem Solving

Tools

Reporting Software

Spreadsheets

Job description

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Position Summary: GEN3 is seeking a highly organized and enthusiastic Membership Champion to lead and grow our Membership Program. This role is pivotal in creating exceptional experiences for our members by ensuring seamless scheduling of their annual appointments, maintaining high retention, and delivering value-added touchpoints that reinforce GEN3’s commitment to customer satisfaction. You will act as the main point of contact for all member-related initiatives, driving engagement, retention, and loyalty.

Key Responsibilities

• Member Scheduling & Communication:
• Proactively contact members via phone, text, and email to schedule their 3 yearly maintenance appointments.
• Ensure timely and personalized follow-ups that reflect the GEN3 brand voice and customer-first philosophy.
• Member Retention & Analytics:
• Track and analyze key membership metrics including retention rates, run rates, new membership sales and cancelation rates.
• Identify trends and provide actionable insights to improve retention and program effectiveness.
• Report monthly on membership KPIs including members gained, members lost, scheduled vs unscheduled appointments, and gift fulfillment status.
• Program Operations & Collaboration:
• Coordinate with internal departments (HVAC & Electrical Service/Sales, Customer Service, Marketing, etc.) to ensure alignment on membership initiatives and consistent service delivery.
• Manage yearly member appreciation gifts – from tracking inventory to ensuring timely delivery.
• Member Experience & Advocacy:
• Act as the voice of the members internally, advocating for continuous improvements to the membership journey.
• Help develop exclusive member promotions or campaigns in partnership with Marketing.
  

Qualifications

• 2+ years of experience in customer success, membership programs, sales coordination, or a similar client-facing role.
• Strong communication skills (verbal, written, and digital).
• Highly organized with excellent time management and follow-up abilities.
• Comfortable working with new software, spreadsheets, and reporting software.
• Self-starter who enjoys building processes and solving problems.
• Experience in home services, HVAC/electrical, or subscription-based programs a plus.
  
  

Why GEN3: At GEN3, we are celebrating 25 years in business and looking to expand to service our members! As a family-owned company, we’re committed to building a culture where excellence, respect, and service are at the core of everything we do!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care, Non-profit Organizations, and Government Administration

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