Member Services Coordinator & Event Planner

Covetrus; Atlanta (GA); Hybrid; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a skilled Event Coordinator to manage and execute a variety of meetings and events throughout the year. This role requires a strong background in project management, excellent organizational abilities, and exceptional communication skills. You will be responsible for planning, budgeting, and coordinating all aspects of events, ensuring a seamless experience for attendees. If you thrive in a dynamic environment and have a passion for creating memorable experiences, this opportunity is perfect for you. Join a forward-thinking company that values integrity and customer service excellence.

Qualifications

• Strong experience in project management with successful event execution.
• Excellent organizational skills and ability to multitask under pressure.

Responsibilities

• Provide planning support for 12-18 meetings throughout the year.
• Negotiate and sign contracts with selected conference sites.
• Maintain records of event details and conduct post-event evaluations.

Skills

Event Planning

Project Management

Organizational Skills

Communication Skills

Time Management

Customer Service

Education

Degree in Hospitality

Degree in Public Relations

Degree in Management

Tools

Zoom

Job description

PRIMARY RESPONSIBILITIES:

1. Provide meeting and event planning support for 12-18 meetings throughout the year.
2. Coordinate all aspects of the events outside of airline reservations, typically involving 20-30 attendees and lasting 2.5-3 days.
3. Meet with organization leaders to understand the purpose of each event, with 95% in-person and 5% hybrid formats.
4. Plan and develop programs, agendas, budgets, and services according to customer requirements.
5. Manage the drafting of Requests for Proposals (RFPs), including researching hotels and venues, supporting the RFP process, and preparing analysis documents for presentation.
6. Review proposals and coordinate final selection with the customer.
7. Negotiate and sign contracts with selected conference sites and content providers.
8. Create and send online registration websites for attendees to collect hotel and other requirements.
9. Work directly with committee chairs to organize on-site meetings and virtual programs via platforms like Zoom.
10. Review event bills for accuracy and approve payments.
11. Maintain records of event details, including financial information, and conduct post-event evaluations for improvements.
12. Manage files related to expenses for group meetings, process bills, and reconcile budgets.
13. Perform various administrative duties with less than 5% travel required.

QUALIFICATIONS:

• Degree in hospitality, public relations, management, or a related field is strongly preferred.
• Experience in project management with successful event execution.
• Excellent organizational skills and ability to multitask under pressure.
• Strong communication, interpersonal skills, and meticulous attention to detail.
• Effective time management and financial skills, including budgeting and invoice processing.
• Customer service focus, honesty, integrity, and confidentiality.
• College degree is preferred.