Member Services Coordinator & Event Planner

Covetrus; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a skilled Event Planner to coordinate a variety of meetings and events throughout the year. This role involves managing all aspects of event planning, from budgeting and program development to contract negotiation and on-site coordination. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a customer service-oriented attitude. Join a dynamic team committed to delivering outstanding events while enjoying a supportive work environment with competitive benefits and opportunities for growth.

Benefits

401k with company match

Paid time off

Health benefits

Life & disability insurance

Qualifications

• Experience in project management and successful event execution.
• Excellent organizational skills and ability to multitask under pressure.

Responsibilities

• Provide meeting and event planning support for 12-18 meetings throughout the year.
• Negotiate and sign contracts with conference sites and content providers.

Skills

Project Management

Event Planning

Organizational Skills

Communication Skills

Attention to Detail

Education

Degree in Hospitality

Degree in Public Relations

Degree in Management

Tools

Zoom

Job description

Event Planner

Primary Responsibilities:

1. Provide meeting and event planning support for 12-18 meetings throughout the year, coordinating all aspects outside of airline reservations.
2. Meet with organization leaders to understand the purpose of each event (95% in-person, 5% hybrid).
3. Plan and develop programs, agendas, budgets, and services according to customer requirements.
4. Manage the drafting of Requests for Proposals (RFPs), including research on hotels and venues, preparing RFP analysis documents, and supporting the selection process.
5. Negotiate and sign contracts with conference sites and content providers.
6. Coordinate details with staff at event sites, including menu selections, room setup, audiovisual orders, and reservations.
7. Create and manage online registration websites for attendees.
8. Organize on-site and virtual meetings using platforms like Zoom, working closely with committee chairs.
9. Review event bills for accuracy, approve payments, and maintain financial records.
10. Conduct post-event evaluations to identify improvements.
11. Manage files related to expenses, process bills and expense reports, and reconcile budgets.
12. Perform various administrative duties.
13. Travel less than 5%.

Qualifications:

• Degree in hospitality, public relations, management, or related field preferred.
• Experience in project management and successful event execution.
• Excellent organizational skills and ability to multitask under pressure.
• Strong communication and interpersonal skills.
• Meticulous attention to detail and expert time management.
• Financial savvy with budget adherence and invoice processing.
• Positive, professional, and customer service-oriented attitude.
• Honesty, integrity, and confidentiality.
• College degree preferred.

Salary varies based on skills, experience, and location, with a range of $26.77-$35.65 per hour. Benefits include 401k with company match, paid time off, holidays, various leaves, health benefits, savings accounts, life & disability insurance, and more. Some positions may be eligible for incentive plans.

Covetrus is an equal opportunity employer, committed to diversity and inclusion in the workplace.