Meetings & Events Coordinator - Digital Content

CBRE; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

CBRE is seeking a Meeting & Events Coordinator to support the coordination and execution of small to medium meetings, conferences, and events within a CBRE-managed building. This role sits in the Workplace Experience team, delivering world-class service to clients and visitors.

You will manage guest services, room setups, AV readiness, digital display content, and post-event reporting, working with clients, vendors, and colleagues to ensure successful events with strong attention to detail.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Must be authorized to work in the United States without visa sponsorship now or in the future.
• Working knowledge of Microsoft Office; Canva is a preferred tool for content creation.

Responsibilities

• Provide support for meetings and events from small to larger, more complex as needed.
• Coordinate guest services with clients, vendors, and team members.
• Create a hospitable environment for attendees, hosts, and vendors on event day.
• Assist with conference room turnover, layout changes, and AV readiness.
• Manage content for digital displays across building screens and coordinate approvals.

Skills

MS Office

Communication

Organizational skills

Graphic design

Attention to detail

Education

High School Diploma or GED

Tools

Canva

Job description

About The Role

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do

• Provide support for various meetings from small to larger and more complex meetings and events as needed.
• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, signage, displays, special requirements and printing.
• Create a hospitable environment for attendees, event hosts, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Respond to event activities such as gathering event supplies, equipment needs, providing support to food & beverage partner services, facility security, etc.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional.
• Troubleshoot basic audio and technical issues.
• Manage content for digital displays across building screens, including large-format AV displays in main conference spaces and distributed screens in pantries and common areas.
• Upload, proof, and coordinate approval of content using the building’s digital display management system and pre-built templates.
• Liaise with stakeholders to gather, organize, and schedule display content in a timely manner.
• Assist with cord management & safe setup.
• Create and edit graphics and visual content using design tools similar to Canva.
• Apply an eye for detail and visual consistency when preparing content for display across building screens and event spaces.
• Assist with meeting room set up and break down, including furniture configuration, AV readiness, and return of spaces to standard layout following events.
• Liaise with client management regarding the exact requirements for events. This will include assistance with PowerPoint presentations, audio, and videoconferences.
• Manage a small inventory of event supplies.
• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Familiarity with graphic design or digital content tools such as Canva is preferred.
• Eye for detail and graphic design; ability to apply brand standards and visual consistency when preparing digital content for public-facing displays.
• Strong organizational skills with an inquisitive mindset.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meetings & Events Coordinator - Digital Content position is $65,000 annually [or $31.25 per hour] and the maximum salary for the Meetings & Events Coordinator - Digital Content position is $75,000 annually [or $36.06 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).